PA

Job Description

Job title: PA
Responsible to: President of Island Records
Department: Island Records
Location of work: 4 Pancras Square, Kings Cross

Music is Universal

It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.

Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD and other forms of neurocognitive variation.

We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email [email protected]

The A Side: A Day in The Life

Since Chris Blackwell first started Island Records in Jamaica in 1959, it has remained one of the world’s most legendary record labels and a coveted destination for new and established artists across genres. Today, Island is home to a varied roster across the US and UK. Its unique ethos has provided the platform for launching some of the biggest and most influential artists across the musical spectrum, including Bob Marley, U2, Grace Jones, Cat Stevens, Amy Winehouse, Florence & The Machine, Mumford & Sons, Catfish & The Bottlemen, Dermot Kennedy, Sigrid, Sean Paul, M Huncho, MEDUZA, Jamie Cullum, The Specials and Ben Howard. More recent additions to the UK roster include Arrdee, Unknown T, easylife, The Lathums, Navos and Lola Young. From the US, the Island UK teamwork with some of the biggest global superstars on the planet, including Drake, Ariana Grande, The Weeknd, Post Malone and Swedish House Mafia.

The B Side: Skills & Experience

• Screening all incoming calls, incoming and outgoing post and emails where appropriate
• Putting together presentations where required
• Managing all administration - filing, photocopying, typing and general ad-hoc duties
• Organising personal arrangements if required
• Processing invoices & expenses
• Liaising with promoters for gigs & festivals and ordering tickets on behalf of the label

• Extensive diary management
• Putting together presentations where required
• Arranging business travel and preparing itineraries
• Arranging and preparing for meetings – where relevant, preparing advance briefing notes
• Managing and organising contacts, being aware of and communicating personnel changes
• Arranging tables for industry award ceremonies such as BRITS and controlling guestlists as and when required

• Liaising with people at all levels across the business and externally
• All other reasonable duties as requested

Person Specification

• Solid background of working in a PA/Team Assistant role, with experience in dealing with senior individuals in a music/media environment
• Proven experience of working in a fast-paced, high-pressured environment
• Proven experience of working under own initiative and as part of a team
• Proactive approach to work, able to pre-empt problems before they occur
• Excellent admin and co-ordination skills
• Able to relay information in a clear and concise manner
• Confident, assertive and organised
• Strong sense of initiative, along with discretion
• Dedicated, hardworking and flexible approach
• Strong IT skills – highly competent in Microsoft Outlook / Word / Excel / PowerPoint
• Ability to prioritise and work to tight deadlines
• Excellent communication skills both written and verbal

• Experience using Universal internal systems
• Music industry experience
• Events organisation experience

Bonus Tracks: Your Benefits

• Group Personal Pension Scheme (between 3% and 9%)
• Private Medical Insurance
• 25 paid days of annual leave
• Interest Free Season Ticket Loan available
• Holiday Purchase scheme
• Dental and Travel Insurance options
• Cycle to Work Scheme
• Salary Sacrifice Cars
• Subsidised Gym Membership
• Employee Discounts (Reward Gateway)

Just So You Know...

The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive and exhaustive statement.