Senior Executive Assistant, Product

Job Description

Smartsheet is looking for an Executive Assistant to support our Product Senior Leadership team and part of the broader Product Team in our Bellevue office. If you enjoy leading and collaborating, taking projects and driving them forward, love to improve processes, always insist on quality, and excel in a dynamic and high-growth team, this is the right opportunity for you.

Smartsheet was founded in 2005 on the idea that teams and millions of people worldwide deserve a better way to deliver their very best work. Today, we deliver a leading cloud-based platform for work execution, empowering organizations to plan, capture, track, automate, and report on work at scale, resulting in more efficient processes and better business outcomes.

You will report to our SVP of Product based in our Bellevue office. This role is considered hybrid with the ability to work from home in conjunction with time in our Downtown Bellevue office.

You Will:

• Develop an understanding of essential components of the business and key partnerships, to provide strategic support to leadership on the Product Team.
• Manage communications and calendaring on behalf of Product Leadership
• Plan and coordinate virtual and in person team events
• Build and maintain excellent relationships with team members and with other assistants, including supporting other executive assistants and office team members to maintain continuity and best practices
• Work closely with the Engineering Team
• Support daily operations of team events, meetings and programs
• Define, build, and own multiple work processes owned by the Product team
• Manage expense reports and corporate credit cards for Product Leadership
• Arrange detailed travel plans and itineraries for Product Leadership and guests

You Have:

• 5+ years of relevant experience in an Executive Assistant or similar role
• A creative approach to work with a willingness to innovate and continuously improve
• Proficiency with G-suite: Mail, Calendar, Drive, Docs, Slides, and with technology and conferencing platforms such as Zoom
• Exceptional organizational and communication skills, attention to detail, and follow through
• Ability to manage highly sensitive or confidential situations and information with professionalism
• Strong written English language skills
• An ability to handle shifting priorities, frequent changes, and show grace under pressure

Perks & Benefits:

• HSA, 100% employer-paid premiums, or Buy-up medical/vision and dental coverage options for full-time employees
• Equity - Restricted Stock Units (RSUs) with all offers
• Lucrative Employee Stock Purchase Program (15% discount)
• 401k Match to help you save for your future (50% of your contribution up to the first 6% of your eligible pay)
• Monthly stipend to support your work and productivity
• Flexible Time Away Program, plus Incidental Sick Leave
• Up to 24 weeks of Parental Leave
• Personal paid Volunteer Day to support our community
• Opportunities for professional growth and development including access to LinkedIn Learning online courses
• Company Funded Perks, including a counseling membership, primary care membership, local retail discounts, and your own personal Smartsheet account
• Teleworking options from any registered location in the U.S. (role specific)

Equal Opportunity Employer:

Smartsheet is an Equal Opportunity Employer committed to fostering an inclusive environment with the best employees. We provide employment opportunities without regard to any legally protected status in accordance with applicable laws in the US, UK, and Australia. If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know.

At Smartsheet, we strive to build an inclusive environment that encourages, supports, and celebrates the diverse voices of our team members who also represent the diverse needs of our customers. We’re looking for people who are driven, authentic, supportive, effective, and honest. You’re encouraged to apply even if your experience doesn’t precisely match our job description—if your career path has been nontraditional, that will set you apart. At Smartsheet, we welcome diverse perspectives and people who aren’t afraid to be innovative—join us!