Project Coordinator cum Admin, Global Virtual Engineering

Job Description

What You’ll Do

In this role, you will provide support for calendaring, travel, expenses, along with management and oversight of special projects, as needed. In addition, you will act as a primary liaison to global and broader organizational communications, including executive communications for the APJC Director. You will work effectively with cross-functional teams, while aligning to the leadership team’s initiatives.

To perform these tasks effectively, you will be expected to become familiar with the products, people, and organizational dynamics within Cisco's Sales team. You will be expected to understand how to handle, with a great degree of independence, incoming asks for time, meetings, resources and other needs from the Director, and senior leaders in his team. You will be responsible for determining when to refer matters to others, and to whom they should be referred. You will be responsible for following up to ensure proper disposition, and make sure nothing falls through the cracks. You will become a core member of the Director’s team, attending monthly staff meetings and quarterly all team meetings.

• Manage the Director's calendars by prioritizing schedules and meetings. Prepare and review materials and correspondence for meetings
• Support the Director by acting as proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure proper disposition.
• Make travel arrangements for the principal. Carefully consider and decide the optimum travel arrangements and itinerary for calendared meetings while managing Cisco expenses; Prepare and review materials and correspondence for meetings
• Support the APJC Leadership team and coordinate all aspects of executive-level manager appointments, meetings, receptions and conference calls, track, prioritize, and assign all incoming written and oral communications
• Ensure and maintain great communication with internal and external customers, prospects, partners, and vendors supporting strategic events/initiatives while exhibiting the highest degree of professionalism

· Due to the frequent engagement of the Director across Cisco as a whole, this individual will interface with and coordinate activities with other EA's and executives in Cisco. Work is generally of a critical and confidential nature.

• Build and execute scalable, consistent awareness/communication processes to keep stakeholders informed on actions, change, and process
• You will be :
• Keeping teams focused and aligned on priorities through communication creation, process and execution
• Driving strategic cross-functional projects, meetings, and commitments through organized project management
• Crafting and operationalizing the communication governance model, structure, and processes required to ensure clarity and accuracy across complex projects
• Cultivating a positive and inclusive culture, aligned with Cisco’s values where team members can thrive, be fully engaged, and satisfied

Who You’ll Work With

Key executive stakeholders across APJC. Within GVE, Team members and leadership team as well as cross functional team members, globally, and across APJC.

Who You Are

Minimum Qualifications for this role:

• 6+ years' experience in an administrative environment. A minimum of two years of experience supporting a principal who was at the Director level and above.
• Great attention to detail and the maturity to handle confidential information is a must.
• Advanced knowledge of Mac/Windows desktop computer applications: Outlook, PowerPoint, Excel, and Word
• Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients.

Desired Skills

• Past work experience in the high-tech industry is desired; prior Cisco experience is preferred.
• Past work experience in writing/editing compelling communications packages – especially with Email, Powerpoint, and video
• Collaborative style, with excellent teamwork.
• Ability to work in an organized, meticulous and proactive, and disciplined manner
• Advanced desktop calendar management program experience.

Why Cisco

WE ARE CISCO

#WeAreCisco, where each person is unique, but we bring our talents to work as a team and make a difference. Here’s how we do it.

We embrace digital, and help our customers implement change in their digital businesses. Some may think we’re “old” ( 36 years strong ) and only about hardware, but we’re also a software company. And a security company. A blockchain company. An AI/Machine Learning company. We even invented an intuitive network that adapts, predicts, learns and protects. No other company can do what we do – you can’t put us in a box!

But “Digital Transformation” is an empty buzz phrase without a culture that allows for innovation, creativity, and yes, even failure (if you learn from it.)

Day to day, we focus on the give and take. We give our best, we give our egos a break and we give of ourselves (because giving back is built into our DNA.) We take accountability, we take bold steps, and we take the difference to heart. Because without diversity of thought and a dedication to equality for all, there is no moving forward.

So, you have colorful hair? Don’t care. Tattoos? Show off your ink. Like polka dots? That’s cool. Pop culture geek? Many of us are. Passion for technology and world changing? Be you, with us!