Executive Assistant, Investments

Job Description

Founded by Priscilla Chan and Mark Zuckerberg in 2015, the Chan Zuckerberg Initiative (CZI) is a new kind of philanthropy that’s leveraging technology to help solve some of society’s toughest challenges – from eradicating disease, to improving education. Across our core initiatives of Science and Education, we’re pairing engineering with grantmaking, impact investing, policy work, and advocacy, to progress in our mission of building an inclusive, just and healthy future for everyone.

Our Values

We believe we can help build a future for everyone.

• We aim to be daring, but humble: We look for bold ideas — regardless of structure and stage — and help them scale by pairing engineers with subject matter experts to build tools that accelerate the pace of social progress.
• We want to learn fast, but build for the long-term: We want to iterate fast and help bring new solutions to the table, but we also realize that important breakthroughs often take decades, or even centuries.
• Stay close to the real problems: We engage directly in the communities we serve because no one understands our society’s challenges like those who live them every day.

Our success is dependent on building teams that include people from different backgrounds and experiences who can challenge each other's assumptions with fresh perspectives. To that end, we look for a diverse pool of applicants including those from historically marginalized groups — women, people with disabilities, people of color, formerly incarcerated people, people who are lesbian, gay, bisexual, transgender, and/or gender nonconforming, first and second generation immigrants, veterans, and people from different socioeconomic backgrounds.

CZI also supports multiple work options. Learn more about our philosophy and approach here .

The Opportunity

CZI’s investment function is a new effort within the organization. The goal is to build a world-class investment portfolio that will deliver superior risk-adjusted returns to fund CZI’s ongoing operations over the long term. The investment program pursues a “manager of managers” approach, scouring the globe to find extraordinary investment organizations that invest across a wide spectrum of styles and asset classes. The team is led by Chief Investment Officer David Lee, and currently has ten other investment professionals and one executive assistant.

We are looking for an Executive Assistant to provide administrative support for Andrew Walling, a senior member of the investment team. The support will range from scheduling travel and meetings, drafting correspondence, processing expense reports, coordinating internal processes, and organizing team events, among other duties.

We have a “one team, one portfolio” approach, in which every team member takes ownership for our collective success. Candidates should be comfortable with a fast-paced environment and eager to be part of building our investment organization. They will possess an ability to navigate ambiguity effectively and be collaborative, hungry to learn, nimble, and proactive. Applicants must have strong communication skills, incredible attention to detail, must be able to work independently, and always be one step ahead. The person in this role will need to be a masterful problem-solver and an organizational whiz.

You will

• Own an extensive array of administrative tasks for the Director, Investments, and the Associate Director that will require you to coordinate logistics both in advance and with last-minute changes: wrangle hectic calendars and prioritize time, book travel, plan events, etc.
• Support the Marketable Team as needed
• Anticipate the needs of your senior leader and proactively seek appropriate resources to support the team
• Work collaboratively with our existing EAs to coordinate on administrative priorities and contribute to projects outside of normal scope when needed
• Manage expense reporting
• Coordinate and handle document library of communications related to our investment portfolio
• Other tasks as requested, including but not limited to investment support work

You have

• 7+ years of shown experience with related administrative, operations, or project management work in a fast-paced environment
• Experience supporting senior-level leaders in the banking or finance industry is preferred but not required
• Excellent organizational skills: a self-starter with strong foresight, reliability, and outstanding attention to detail
• Excellent written and verbal communication skills
• Strong time management skills with the ability to multitask and prioritize across projects to meet deadlines
• Proven track record to work collaboratively in a team environment
• Excellent judgment, and respect for confidentiality and ethics
• Tech-savvy, comfortable communicating virtually and learning new office tools (especially Google Apps like Gmail, Calendar, Docs, Spreadsheets, and Slack)
• Interest in learning about investing and contributing to our team culture
• Passion for CZI’s mission