Patient Access Representative Call Center (Remote/Downtown Seattle)

Job Description

PATIENT ACCESS REPRESENTATIVE CALL CENTER (REMOTE/DOWNTOWN SEATTLE)

Req #: 198441 Department: UW MEDICINE CONTACT CENTER Job Location: Seattle - Downtown Posting Date: 04/25/2022 Closing Info: Open Continuous Salary: $3,398.00 to $4,541.00 monthly Union Position: Yes Shift: First Shift Notes: The UW Medicine Contact Center operates Monday through Friday, 7 AM to 7 PM, and Saturday 8 AM to 4:30 PM. Shift availability varies and will be determined during the onboarding process. Final schedules have a high probability of including Saturdays. The mission of University of Washington Medicine is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. UW Medicine owns or operates the following: Harborview Medical Center, Valley Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, a network of UW Medicine Neighborhood Clinics that provide primary care, UW Physicians, UW School of Medicine, Airlift Northwest, and other owned, operated, or affiliated entities as appropriate. In addition, UW Medicine shares in the ownership and governance of Children’s University Medical Group and Seattle Cancer Care Alliance a partnership among UW Medicine, Fred Hutchinson Cancer Research, and Seattle Children’s. The UW Medicine Contact Center is a fast-paced environment where customer service, patient care, and accuracy are the highest priorities at all times.
The University of Washington is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. This position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment. As an employee you will enjoy generous benefits and work/life programs. click here.
UW Medicine has an outstanding opportunity for an experienced full Time (100% FTE), day shift Patient Access Representative. Remote/Downtown Seattle. This position is a remote position but may require in office days within the UW Medicine Contact Center, located in downtown Seattle.
RESPONSIBILITIES:

Deliver professional, Best-in-Class patient care to each and every caller.

Handle a high volume of calls in an inbound, fast-paced contact center.

Schedule appointments in Epic, our medical record system, following scheduling guidelines.

Ensure patient records are up-to-date and accurate through adherence to UW Medicine Registration Standards

Route calls and messages to appropriate clinics, patient support services, and/or University of Washington entities as needed

Serve as a liaison between customers and clinics to ensure timely, appropriate transfer of information and response to inquiries.

Be a knowledgeable resource to patients/customers, striving to build patient/customer loyalty and confidence.

Resolve patient requests in one call/contact or successfully manage prolonged or complex issues, with high attention to managing the customer experience and emotion.

Coordinate incoming referrals to ensure all referrals are entered into the referral module in the Epic System, and coordinate referrals with clinic staff to ensure optimal access to specialty care.

Coordinate with Financial Service Counselors to ensure applications for coverage are initiated prior to appointment.

Coordinate with Interpreter Services as needed.

Identify, research, and resolve patient questions and inquiries regarding the patient portal. Act as first-level technical response to questions such as password reset, log-in issues, appointment confirmation, information in medical record looks incorrect, etc.

Demonstrate in-depth knowledge of UW Medicine’s mission, vision, and service offerings.

Adhere to contact center processes and workflow with an attention to continuous quality improvement.

Recognize when customers are frustrated or may require education or instruction beyond the issue presented. De-escalate conflict situations with minimal supervisory assistance but recognize when a situation is beyond individual training/expertise and requires assistance.

Meet or exceed contact center performance standards and measure with a focus on quality, accuracy, and timeliness.

Comply with the UW Medicine risk management, compliance, and information security program requirements, including accurate and timely reporting of all adverse incidents as described in the related policies.

Observe principles of data security and patient confidentiality. Maintain ethical standards in the performance of duties and in interactions with patients, co-workers and healthcare professionals.

Demonstrate professional demeanor in appearance and behavior in all work-related interactions.

Participate and complete the required training program including annual Safety training and all required HIPAA and Compliance training.

Participate in ongoing technical, customer service, and other training to continually improve skills and stay current with changes in operations.
REQUIREMENTS:
High school graduation, or equivalent AND one (1) year of general office experience OR experience in customer service, telephone sales or problem resolution OR equivalent education/experience. Candidates must reside within the state of Washington at time of hire. Out of State applicants may apply but relocation will be required.
Prior call center/healthcare experience is strongly desired.
Work From Home Requirements: The four-week onboarding/training program will occur remotely. If eligibility and performance requirements are met, the Patient Access Representative will be approved to continue working remotely. After completion of training, the Patient Access Representative may be required to work in office twice a year or as needed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

COVID-19 VACCINATION REQUIREMENT

Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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