Senior Executive Assistant (Hybrid Eligible - Bellevue)

Job Description

Smartsheet is looking for a Senior Executive Assistant to support the Chief Legal Officer and the SVP of Operations. The ideal candidate will be proactive, flexible, resourceful and efficient while maintaining the highest level of confidentiality, integrity, and professionalism. The candidate will serve as a strategic partner to both executives - balancing the workload to effectively support two leaders at the company. Smartsheet is a fast-growing, award-winning Collaborative Work Management Software as a Service (SaaS) company. This position is based at our headquarters in Bellevue, WA.

You Will:

• Act as a strategic partner to the CLO and SVP of Operations, helping keep them on track and provide advice in support of the needs of the organization.
• Manage communications, email, and calendaring for both executives.
• Manage bar association renewals and the fulfillment of CLE requirements as needed for CLO.
• Arrange travel plans and itineraries and manage expense reports.
• Plan and coordinate various meetings & events - including supporting quarterly board meetings, various leadership planning sessions and weekly/monthly all team meetings.
• Work closely with company leadership on key initiatives, business operations, and team events.
• Partner with the VP of Legal and VP of Security, Risk, and Compliance to support the needs of the Legal/Compliance teams.
• Partner with the VP, Data Science and Business Intelligence to support the needs of the BI & BDP teams.
• Support key project administration through pre-built Smartsheet tools.
• Proofreading and assisting with SEC filings as needed.
• Partner with lead EA on operational systems at the company, maintaining confidentiality and supporting shifting priorities.
• Build and maintain excellent relationships with team members and with other assistants, including supporting other executive assistants and office team members to maintain continuity and best practices.
• Take on ad hoc projects as they arise based on interest in learning and as time permits.

You Have:

• BS/BA degree preferred, or equivalent experience.
• 5+ years of relevant experience as an Executive Assistant or similar role.
• Experience with Smartsheet, Gmail, Google Calendar, Google for Work and Microsoft Office applications.
• Positive, can do attitude, exceptional organization, communication skills, attention to detail, and follow through.
• Brings a creative approach to work with a willingness to innovate and continuously improve.
• Ability to manage highly sensitive or confidential situations and information with professionalism.
• Ability to work independently, manage shifting priorities, demonstrate good personal judgment, and effectively handle tasks under pressure.
• The ability to work with individuals inside and outside Smartsheet in a way consistent with our values and commitment to service.

About Smartsheet

In 2005, Smartsheet was founded on the idea that teams and millions of people worldwide deserve a better way to deliver their very best work. Today, the company delivers a leading cloud-based platform for work execution, empowering organizations to plan, capture, track, automate, and report on work at scale, resulting in more efficient processes and better business outcomes. Smartsheet went public on the New York Stock Exchange in April 2018 and currently enables collaboration, better decision making, and accelerated innovation for over 76,000 domain-based customers in 190 countries, including 96 of the Fortune 100.

Perks & Benefits:

• 100% employer-paid medical, dental, and vision coverage for full-time employees
• Equity - Restricted Stock Units (RSUs) with all offers
• Lucrative Employee Stock Purchase Program (15% discount)
• 401k Match to help you save for your future (50% of your contribution up to the first 6% of your eligible pay)
• Monthly stipend to support your work and productivity
• Flexible Time Away Program, plus Incidental Sick Leave
• Up to 24 weeks of Parental Leave
• Personal paid Volunteer Day to support our community
• Opportunities for professional growth and development including access to LinkedIn Learning online courses
• Company Funded Perks, including a counseling membership, primary care membership, local retail discounts, and your own personal Smartsheet account
• Teleworking options from any registered location in the U.S. (role specific)

Equal Opportunity Employer:

Smartsheet is an Equal Opportunity Employer committed to encouraging an inclusive environment with the best employees. We provide employment opportunities without regard to any legally protected status following applicable laws in the US, UK, and Australia. If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know.

At Smartsheet, we build an inclusive environment that encourages and supports the diverse voices of our team members who also represent the diverse needs of our customers. We're looking for people who are driven, authentic, supportive, effective, and honest. You're encouraged to apply even if your experience doesn't precisely match our job description—if your career path has been nontraditional, to set you apart. At Smartsheet, we welcome diverse perspectives and people who aren't afraid to be creative—join us!