Executive Assistant, Deputy COO

Job Description

About this role

BlackRock is recruiting for a dynamic Executive Assistant for the Deputy COO. This position is based in our New York City office. The role that we are looking to hire for supports the Deputy COO of BlackRock in the Americas.

You are:

• A great teammate, deeply motivated, inventive, and organized.
• A dedicated colleague who loves to collaborate within a team.
• Enthusiastic, hardworking, confident and have a positive attitude.
• Able to be agile and flexible in response to changing priorities and needs.
• Experienced in supporting several leaders or a team with a global remit.
• Experienced in project management, including drafting organizational lists, and maintaining relationship lists.
• Creative and curious with an interest to grow within the role.
• Meticulous in your attention to detail and completes tasks independently. Organized, responsive and can communicate with a can-do attitude, while understanding priorities and demonstrating the ability to stay composed under pressure.

You will:

• Handle a broad range of project management and administrative duties as well as ad-hoc projects across the team.
• Project management duties would include drafting organizational and strategy papers, maintaining relationship management lists and meeting schedules for senior team members.
• Perform calendar management, including the complex coordination of meetings and video conferences with multiple participants across global time zones.
• Organize and handle logistics for internal and external meetings, team events, training, Town Halls, and team off-sites.
• Arrange and oversee domestic and international travel (flights, hotels, cars, visas if required).
• Process expense reports using the internal expense system.
• Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.
• Participate in diversity and inclusion efforts for the firm, as well as philanthropic activities.
• Aid visitors from other BlackRock offices.

You have:

• Bachelor’s degree or secretarial school accreditation preferred, but not required.
• 5 to 10 years of professional / corporate or administrative experience.
• Experience in roles that work with key internal and external stakeholders and executive management.
• Experience in a dynamic environment and experience in the financial services industry or government is a plus.

Core skills required:

• Excellent organization skills, detail orientated and time management.
• Absolute discretion and appropriate handling of highly sensitive and confidential information.
• Ability to thrive and work with senior management under highly demanding conditions.
• Self-starter with ability to work independently, anticipate needs and make sound decisions with minimal direction.
• Ability to read, review, prioritize and respond to emails on behalf of senior executives.
• Excellent phone manner and management a requirement.
• Advanced thorough knowledge of MS Outlook, PowerPoint, and Excel.
• Proficiency working with automated expense tracking, online travel; Experience using Concur preferred.
• Ability to handle multiple tasks and concurrent assignments in a demanding environment with high degree of accuracy. Demonstrating follow through on all assignments.
• Solid time management skills.
• Capability to work in partnership in a team environment and to dedicatedly assist others as needed.
• Strong analytical, interpersonal and communication skills.
• Demonstrate the highest standard of conduct, performance, and business ethics.
• You can be flexible to work overtime and be available as needed.

Our benefits
To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit careers.blackrock.com | www.blackrock.com/corporate | Instagram: @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an Equal Opportunity and Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.