Administrative Assistant 2 - Harborview Medical Center Pathology

Job Description

ADMINISTRATIVE ASSISTANT 2 - HARBORVIEW MEDICAL CENTER PATHOLOGY

Req #: 193796 Department: HARBORVIEW MEDICAL CENTER Job Location: Harborview Medical Center, UW Medical Center - Montlake Posting Date: 09/18/2021 Closing Info: Open Until Filled Salary: $3,024.00 TO $4,014.00 per month Union Position: Yes Shift: First Shift Notes: Conditions of Employment: Candidate must be able to work at UW Medical Center and Harborview Medical Center on an as needed basis as directed by manager. Free transportation is available between sites during working hours via the Health Sciences Express shuttle. A higher degree of healthcare.
All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored.
As the region's only Level I Trauma center, Harborview Medical Center is well known for innovations and excellence in trauma care and its centers of emphasis: Trauma, Burn, Neurosciences, AIDS/STD, Center for Advanced Reconstruction and Rehabilitation (CARER), and mentally-and medically- vulnerable populations. Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region.
Challenge. Collaboration. Compassion. Become part of our team, and join our mission to make life healthier for everyone in our community.
The ANATOMIC PATHOLOGY department at HARBORVIEW MEDICAL CENTER has an outstanding opportunity for a FULL-TIME ADMINISTRATIVE ASSISTANT 2.
The ADMINISTRATIVE ASSISTANT 2 will perform a variety of complex assignments such as: sorting and filing glass slides and tissue blocks, sending pathology material out for testing at other facilities, returning outside pathology materials to their originating facility, preparing clinical case conference paperwork, performing complex data entry for pathology materials received for consult, answering and triaging phones, and responding to inquiries regarding office/departmental policies and procedures.
Successful candidates should have the ability to prioritize work and assist in problem solving while showing independent critical thinking. This position is located at the front desk in the Pathology office, so strong multi-tasking and customer service skills are a must.
Responsibilities include:

Maintain and secure Pathology the departmental inventory of glass slides and tissue blocks. Scan, sort, and file materials.

Archive Pathology materials according to retention policies and retrieve/return archived materials as necessary.

Use Pathology software applications for sending, retrieving, and tracking

Pathology and outside institution slides and blocks.

Use Pathology software applications for investigating, locating, and documenting materials and inquiries/requests.

Process requests to send Pathology materials for testing in Pathology and Lab Medicine laboratories, and to outside institutions and laboratories.

Deliver materials to residents, faculty, and other areas of the department as scheduled or as needed.

Prepare Pathology material for transport via established courier runs.

Process, track, and return all consult materials to originating institutions.

Provide backup coverage for the main Pathology phone line in a professional manner and direct calls as appropriate.

Respond to requests for information regarding Pathology materials, reports, and operations.

Interact professionally and communicate appropriately and clearly with physicians, office management, and office staff in the Pathology department and other departments/institutions.

Prepare clinical case conferences and coordinate with clinicians, clinic staff, trainees, pathologists, and slide room staff effectively to ensure established deadlines are met.

Assist with the development of procedures and job aids for slide room workflows. Assist with training and oversight of slide room student assistants.
REQUIREMENTS:

High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience.
DESIRED

Clerical experience in a medical office environment

Demonstrated ability to learn new software applications

Demonstrated ability to maintain attention to detail while juggling multiple priorities

Experience with EPIC

Intermediate knowledge of Microsoft Office Suite

REQUIREMENTS: SEE ABOVE
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

COVID-19 VACCINATION REQUIREMENT

Per Governor Inslee's Proclamation 21-14.1 , employees of higher education and healthcare institutions must be fully vaccinated against COVID-19 no later than October 18, 2021 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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