Executive Assistant - Remote/Onsite Hybrid

Job Description

Job Description The Executive Assistant (EA) will support multiple Vice Presidents (VP) within the Platforms & Services Sector. The EA will be responsible for the day-to-day coordination of the Vice Presidents and staffs’ schedule. The successful candidate must be professional, innovative, self-motivated, and able to juggle multiple tasks in this fast-paced environment. The position will require the ability to use a high degree of tact and diplomacy in handling matters that are critical or confidential in nature.
Location/Schedule:

• This will be a Remote/Onsite Hybrid role where you will work from home and go onsite at the Falls Church, Virginia site to support meetings and events two days a week.
• This role has a 9/80 schedule where you will have every other Friday off.

Primary Duties and Responsibilities:

• Acts as a point of contact between INC, senior management officials, Senior Level Customers, employees, and other important internal and external stakeholders.
• Maintain personnel calendars, arrange meetings and appointments.
• Record meeting notes during selected meetings and track meeting action items through completion by directing the workflow of other individuals within the president’s team.
• Coordinate travel through the travel coordinator.
• Manage travel arrangements, expense reporting, and procurement card reconciliation.
• Coordinate, facilitate, and provide support for various conferences, meetings, and events with a high degree of tact and diplomacy.
• Ensure presentations are prepared and technology is working prior to meetings to ensure effective meetings.
• Manage Telecom and WebEx connections and coordinate Telepresence meetings and conference rooms.
• Handle the catering for meetings and events.
• Coordinate highly visible meetings and support International guests during these meetings.
• Perform general administrative duties including but not limited to: typing, copying, collating, stapling, preparing packages for delivery, filing, record-keeping, and data entry.

Required Education, Experience, & Skills

• High School Diploma with 6 years of related experience, or equivalent experience
• Experience in Executive Administrative Assistant
• Experience in Calendar Management
• Experience in Meeting/Event Scheduling
• Experience in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook
• Experience in computer hardware and office equipment
• Strong Communication skills
• Strong Multitasking skills

Preferred Education, Experience, & Skills

• 10 + years of experience in Executive Administrative support a plus
• Administrative or Professional Secretary Certification a plus
  
• Formal Training or Certificate in Microsoft Office or Oracle a plus
• Experience in Concur a plus
• Experience in WebEx, Skype, or related a plus
• Experience in Aerospace and Defense industry a plus
• Experience in a Remote environment a plus

About BAE Systems Platforms & Services BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.
The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and naval ship repair...just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.
At BAE Systems, we celebrate the array of skills, experiences, and perspectives our employees bring to the table. For us, differences are a source of strength. We’re laser-focused on high performance, and we work hard every day to nurture an inclusive culture where all employees can innovate and thrive. Here, you will not only build your career, but you will also enjoy work-life balance, uncover new experiences, and collaborate with passionate colleagues.