Marketing Coordinator

Job Description

Job title: Marketing Coordinator
Responsible to: Marketing Director
Department: Polydor
Location of work: 4 Pancras Square, Kings Cross

It’s the passionate and dedicated team at Universal Music UK who help make us Britain’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.

Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD and other forms of neurocognitive variation.

We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email [email protected]

To support in the creation, delivery and management of outstanding and innovative marketing campaigns and strategies for UK and international releases. The Polydor roster includes artists such as: Lana Del Rey, HAIM, Years & Years, Ellie Goulding, Elbow, Michael Kiwanuka, The Rolling Stones, Mabel, Mura Masa + more.

• Running UK marketing campaigns for UK and U.S development acts and one off singles in combination with the Head of Marketing
• Creating and agreeing timelines for radio service, impact, marketing, sales and promotional activity
• Planning and executing paid media campaigns
• Scheduling and initiating physical and digital products with production for own projects
• Developing creative briefs and commissioning content, artwork and videos
• Manage and track budgets to run these campaigns
• Communicate all activity to the project team
• Initiating new releases at request of Product Managers & Head of Marketing
• Canvass promo quantities from TV, Radio, Press and Club Promotions.
• Coordination of street teams on various projects
• Coordination of in-stores and other artist sessions
• Assist in, if required, TV and Radio ads
• Source venues for Artist and label showcases, after shows, events and parties
• Plan and coordinate label and artist live marketing experiences. Pop up shows, guerrilla events, gallery exhibitions, experiential happenings. Liaise with all relevant internal and external teams to execute these events

Be Administrative

• Process sales presenters on time
• Booking ads via Mediacom
• Making sure ad copy is delivered to advertisers, in conjunction with designers
• Checking artist’s social media properties and compiling reports on audience growth
• General administration (invoicing, filing, ordering stationery/CD stock)
• Arranging travel
• Co-ordinating showcases with the Product Managers & Head of Marketing
• Booking bikes / cabs / couriers
• Ticket ordering for gigs on behalf of marketing team
• Answering calls for marketing team if not at desk
• Maintain marketing campaigns in GLUE/MERLIN
• Budgeting in Uniport; including planning spend, approving quotes, raising POs etc
• Keeping diligent track of watermarked cd’s, both production of and tracking
• Maintain marketing updates and timelines for meetings
• Coordination of producing enhanced cd’s for commercial products
• Ensure all new videos are logged at MUVER/ BAM and serviced to the project team and any other third parties
• Sourcing and ordering any merchandise or special items
• Ordering any POS needed e.g., flyers, stickers, posters

Be Collaborative

• Working with designers and art directors to create artist appropriate assets for the effectivity and branding of the campaign
• Working with artists and artist managers to agree creative and strategy as above
• Liaising with Marketing, designer, and artist management to deliver, copy check and facilitate approval
• Liaising with external suppliers
• Oversee work experience / interns
• Any other reasonable duties as required by marketing team

• Passionate about music
• Desire to pursue a career within marketing, previous experience highly advantageous
• Proven experience of working effectively and efficiently under pressure in a calm and organised manner
• Knowledge of the streaming space, use of either Spotify, Apple Music or both
• Professional, proactive and flexible approach to work – ability to prioritise, multi-task & pre-empt problems before they occur
• Excellent track record of working to strict deadlines & maintaining a high standard of attention to detail
• Excellent verbal and written communication skills and the ability to deal with people at all levels
• Strong problem-solving skills
• Proven ability to build and maintain good relationships both internally and externally
• Team player able to work on own initiative
• Ability to deal with situations discreetly & confidentially
• Able to demonstrate a tactful and diplomatic approach
• Experience in using in house computer systems and packages including Excel, Word and Outlook

• Group Personal Pension Scheme (between 3% and 9%)
• Private Medical Insurance
• 25 paid days of annual leave
• Interest Free Season Ticket Loan available
• Holiday Purchase scheme
• Dental and Travel Insurance options
• Cycle to Work Scheme
• Salary Sacrifice Cars
• Subsidised Gym Membership
• Employee Discounts (Reward Gateway)

The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive and exhaustive statement.