Executive Assistant, Motion Picture Group

Job Description

The Executive Assistant support a senior film executive within Sony Pictures Motion Picture Group and will be responsible for a full range of administrative support including: answering phones, maintaining calendars, filing, meeting coordination, travel arrangements, handling correspondence, expense reports, and general senior level office duties.

Core Responsibilities:

• Manages executive’s calendar; schedules/coordinates meetings; handles any meeting preparation
• Screens and responds to incoming calls and follows up on outgoing calls
• Prepare documents, research and presentations for high-level meetings
• Drafts correspondence for executive (emails, agendas, meeting minutes, letters, memos, script notes, etc)
• Processes and tracks billing, expense reports, etc.
• Disperse executive documents, as well as creating and maintaining files (electronic and hard copy)
• Book complex travel, both domestic and international; experience with private charters and visa regulations helpful
• Assist with event planning for executive
• Serve as liaison for executive’s various boards and charities
• Ensure office procedures run smoothly, efficiently and effectively
• Other general administrative duties (processing mail, copying, gifting, etc.)
• Miscellaneous duties as required

Job Requirements

• A minimum of 5 years as executive assistant on a senior level desk film industry; ideally in the development / production space
• Strongly prefer candidates who have worked at a talent agency
• Expert in MS PowerPoint, Word, Excel and Outlook as well as Adobe Acrobat
• Exceptional organizational and interpersonal skills
• Must be able to multi-task and prioritize to ensure all assignments are completed in an accurate and timely manner
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
• Common sense, dependability, loyalty, discretion, resourceful, maturity and attention to detail are required
• Excellent communication skills – written and oral (must have a professional and courteous demeanor)
• Knowledge of talent and filmmakers in the entertainment industry

*Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.