Administrative Coordinator / Administrator

Job Description

Administrative Coordinator / Administrator - 12 month FTC
Location: Cambridge, UK

Competitive salary and benefits package

At AstraZeneca, every one of our employees makes a difference to patient lives every day. Each and every one of us believes that science has the ability to change lives and that to deliver this takes many people with many skill sets. When we deliver a life-changing medicine, that success comes from the combined efforts of all of our people.

You will report to Jean Stephens and will support senior leaders within our GFS department.

Global Finance Service is part of Global Business Services and we offer a far-reaching range of transactional finance activities for all entities worldwide, enabling our customers to focus on AZ's strategic priorities. We collect cash, pay bills, close the books and pay employees expenses and more through various people, process and technology initiatives.

We work in close collaboration with other teams under the GBS umbrella such as Master Data and Analytics and Global Assurance.

Main Duties and Responsibilities

Do you have an impressive track record as an Administrative Coordinator, outstanding organisational skills and the ability to multi-task effortlessly? This is an opportunity to take on a challenging and varied role in GBS as an Administrative Coordinator, providing support to senior leaders, departments and projects. We are looking for someone with high standards, enthusiasm, and a passion for learning, together with excellent communication skills, a proactive approach and the confidence to act independently and lead activities.

Working globally across different time zones, your focus will be on providing high quality and professional administration support to senior leaders/ line managers and assigned projects. You will become an expert user across key business systems and tools and provide a professional point of contact for the organisation.

Activities include:

• Extensive and proactive planning of travel arrangements, consisting of flights, accommodation, airport transportation, car bookings, trains etc. (preparing travel packs / itineraries)
• Preparing agendas, presentation materials and other relevant documentation, as necessary
• Collating and processing of expense claims
• Organising internal/external meetings including room bookings and catering arrangements, coordinating global conference calls / video conference calls
• Supporting the organisation and set up of GBS wide initiatives and events
• Supporting department new starter onboarding
• Filing and scanning project correspondence
• Diary management for senior leader(s), using MS Outlook

Essential requirements

• Proven experience as an Administrative Coordinator or Administrator supporting senior management/ line managers
• Excellent verbal, written and interpersonal skills
• A professional, confident, and proactive approach, with the ability to work independently
• Ability to work in a team as well as own tasks or activities independently
• Experience of managing requests and priorities from an array of stakeholders, in a changing environment
• Strong organisational, forward-planning and stakeholder management skills
• Demonstrate exceptional attention to detail, working to consistently high standards
• Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations
• Good business awareness with sensitivity to highly confidential information
• Communication and relationship-building skills to develop networks both within the company and external
• Assertiveness and strong personal resilience
• Proficiency with Microsoft Office
  

AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law.

Job open date: 05/08/2021

Job closing date: 19/08/2021