Job Description

Specialist Research Support I (KPWHRI)

Location: Seattle, WA Job Number: 949494 Date posted: 07/08/2021 Submit Interest Add to Favorites Remove from Favorites

View Disability Accomodations

Navigating the Hiring Process

We're here to support you!

Having trouble with your account or have questions on the hiring process?

Please visit the FAQ page on our website for assistance.

Need help with your computer and browser settings?

Please visit the Technical Information page for assistance or reach out to the web manager at [email protected] .

Do you need a reasonable accommodation due to a disability?

A reasonable accommodation is any modification or adjustment that enables you to fully participate in completing the following:

• Online Submissions
• Pre-Hire Assessments
• Interview Process

Please submit your accommodation request and an HR Representative will contact you.

Description: ENJOY HELPING OTHERS AND LEARNING SOMETHING EVERY DAY? WANT TO WORK IN A FAST-PACED ENVIRONMENT WITH PEOPLE WHO TURN INNOVATIVE IDEAS INTO BETTER HEALTH CARE FOR EVERYONE? JOIN OUR TEAM! THE RESEARCH SUPPORT SPECIALIST I (RSS) PROVIDES ADMIN HELP TO RESEARCH PROJECTS WITHIN KAISER PERMANENTE WA RESEARCH INSTITUTE, A NATIONAL LEADER IN HEALTHCARE RESEARCH. THE IDEAL CANDIDATE IS A PROACTIVE TEAM PLAYER WHO VALUES COLLEAGUES FROM DIVERSE BACKGROUNDS. THE RSS WILL BE ORGANIZED, DETAIL-ORIENTED, PRIORITIZE MULTIPLE DEADLINES, HAVE EXCELLENT COMMUNICATION SKILLS AND EXPERIENCE WORKING WITH SEVERAL CUSTOMERS AT ONCE. WORK INCLUDES RECONCILING EXPENSES, SCHEDULING MEETINGS AND ORGANIZING PROJECTS. RSSS USE MS OFFICE TO PREPARE MANUSCRIPTS, COMPILE GRANT APPLICATIONS AND PRESENTATION MATERIALS INCLUDING GRAPHICS AND SPREADSHEETS. APPLICANTS WITH A BROAD RANGE OF LIVED EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY. PLEASE COMPLETE THE ONLINE APPLICATION AND UPLOAD A RESUME AND COVER LETTER.
Under the supervision of the Research Administrative Supervisor, provides specialized administrative support to research faculty and staff. Performs a variety of complex administrative duties throughout the continuum of the research project lifecycle, with a focus on grant application development and supporting the dissemination of results. Supports special projects and events as assigned. Work is highly deadline driven and at times confidential in nature. Normally receives general direction but works independently on assignments that are moderately complex in nature; expected to meet deadlines and apply judgment within established guidelines and procedures related to department and research study regulations. A six month training period is expected.

Essential Responsibilities:

• Research Administrative Support: a) Performs specialized coding, documentation, and other accounting functions for processing of grant expenses and expense reimbursements according to federal regulations and Kaiser Foundation Health Plan of Washington policies. b) Coordinates schedules, manages calendars, and arranges appointments, meetings, and travel itineraries in compliance with federal regulations. c) Tracks financial information. d) Establishes, maintains, processes, and updates files, records, certificates, and/or other documents to meet internal and external audit requirements. e) Researches and orders office supplies. f) Operates a variety of office equipment.


• Scientific Support: a) Assists faculty with meeting funding agency requirements for grant submissions. Completes grant application forms. Reviews grant applications for accuracy. Formats manuscripts to meet journal requirements. Create figures and tables using research project data. Creates research project documents according to grant and IRB guidelines. b) Utilizes computer software programs (EndNote, Acrobat Professional, and Microsoft Office, etc.) on a daily basis.


• Communication, Process Improvement: a) May participate in institute wide committees and workgroups and administrative responsibilities (e.g. SharePoint site, Seminar support) b) Actively participates in RSS unit (attend and actively engage in unit meetings) c) Establishes a self-management system to meet deadlines and accuracy expectations for documents and emails. d) Creates desk manual to document work processes particular to the position to ease transitions in staffing and out of office coverage. Documents policies and procedures for own learnings.


• Training, Oversight, Mentoring: a) May provide training and orientation to newly hired Research Support Specialists.

Basic Qualifications:

Experience

• Minimum one (1) year of experience working providing administrative support/receptionist services (or comparable) OR two (2) years of customer service experience. Intern or volunteer experience may be considered.
  

Education

• High School Diploma or General Education Development (GED) required.
  

License, Certification, Registration

• N/A
  

Additional Requirements:

• Manage complex workload.


• Ability to understand and follow specific instructions and procedures.


• Operate basic office equipment.


• Communicate effectively, orally and in writing.


• MS Office.


• Records maintenance skills.


• Ability to rapidly learn new software and procedures.


• Arithmetic, reading, writing skills.
  

Preferred Qualifications:

• Three (3) years of experience providing administrative support.

Primary Location: Washington,Seattle,Met Park East Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri, Working Hours Start: 08:00 AM Working Hours End: 05:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: NUE-WA-04|NUE|Non Union Employee Job Level: Entry Level Department: Met Park East - Research Administration - 1130 Travel: No Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.
Load More