Job Description

Event Planner

Location: Downey, CA Job Number: 966661 Date posted: 06/08/2021 Submit Interest Add to Favorites Remove from Favorites

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Description:

Under limited supervision provides expert consulting to internal clients in support of multifaceted meetings, conferences, sponsorships, trade shows and/or special events. Consultants with Senior Meeting Planner, Unit Supervisor and/or Manager in support of meetings, conferences, sponsorships, trade shows and/or special events. Meeting results must meet multiple objectives as well as demonstrate appropriate and consistent application of Kaiser Permanente brand identity standards.

Essential Functions:
- Exercises independent judgment in allocating time and budget resources to achieve meeting outcomes.
- Initiates work plan including timeline and budget, tracks and reports progress.
- Consultants with clients by researching and recommending meeting themes, sites and special event activities that support objectives; coordinates logistics planning and execution.
- Develops overall work plan including timeline and budget, tracks and reports progress, evaluates results for client to ensure that meeting solutions are appropriate for the targeted audience, meet client's financial and strategic objectives, and are consistent with department guidelines.
- Initiates proposals with vendors or sponsors on behalf of clients; works with Senior Planners/Manager to finalize contracts.
- Monitors meeting and event expenditures to stay within or below budget.
- Coordinates recharges and post meeting reporting of final budget and cost savings/avoidance.
- Coordinates the development of on-registration website, invitations, speaker presentations and all other collateral ensuring that materials are professional and appropriately reflect brand standards.
- Coordinates AV technical support, production and staging for meetings and events.
- Provides administrative meeting support for Senior Planner including on-site staffing.
- Updates and maintains department databases.

Basic Qualifications:
Experience
• Minimum two (2) years of related experience in the meeting industry.
Education
• Bachelor's degree in communications, marketing or hotel management OR four (4) years of experience in a directly related field.
• High School Diploma or General Education Development (GED) required.
License, Certification, Registration
• N/A.
Additional Requirements:
• Demonstrated skill in project management and handling multiple deadlines and schedules.
• Thorough familiarity with Microsoft Office.
• Excellent verbal and written communication skills.
• Must have ability to work in a team environment.
• Commitment to continuous professional development.
• On-site management of meetings is part of the job and sometimes requires evening and weekend work and travel.
• Must be able to work in a Labor/Management Partnership environment.

Preferred Qualifications:
• Filmaker Pro experience preferred.

Primary Location: California,Downey,Garden Medical Offices Building No. 1 Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 08:00 AM Working Hours End: 05:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: NUE-SCAL-01|NUE|Non Union Employee Job Level: Individual Contributor Department: Downey/Garden MOB - Admin - Medical Group - 0806 Travel: Yes, 25 % of the Time Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.
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