MAC Coordinator (Associate Project Manager)

Job Description

JOB SUMMARY
The purpose of this position is to lead individual, multi-disciplined real estate project solutions for clients, with direct accountability for project delivery.
Characteristics of responsible projects:
Complexity: Low
Risk: Low
Duration: Short term (days to weeks)
Value: Typically < $200,000 USD
ESSENTIAL DUTIES AND RESPONSIBILITIES
Manages all facets of project management (budget, schedule, procurement, quality & risk) for individual real estate projects including planning, design, construction, occupancy and closeout.

Responsible for managing MAC work order requests (non-project related)

Focused on smaller scale MAC work, such as single trade, low spend, or low risk

May partner with more senior level MAC or Project Managers to execute work

Interface with Client End-Users/Project Requestors

MAC Project Delivery:

- Define scope of work; engage the requestor for any additional details that may be needed

- Includes vendor sourcing (RFP's, Quotes, PO's, Invoice Review), vendor oversight (ordering,
scheduling, installation, closeout), change management, and conflict resolution

- Route for approvals as necessary

- Follow up to the end-user to ensure client satisfaction

Partner with Occupancy Managers to assist with data collection and floor plan accuracy
Demonstrates capability to read, understand and apply standard documents affecting real estate projects, including but not limited to: agreements/contracts, leases, work letters, project charters, surveys and drawings.
Other duties as assigned.
SUPERVISORY RESPONSIBILITIES
No formal supervisory responsibilities in this position.
Manages 3rd party project delivery resources/team (typically smaller team). Responsible for tracking performance and motivating team members.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Bachelor's degree (BA/BS/BEng/BArch) from College or University and/or equivalent related experience.

Experience with Move Management, Furniture Management, or Occupancy Planning is preferred
Prior Project Management experience is preferred.
CERTIFICATES and/or LICENSES
PMP (US and/or Canada) and LEED AP preferred.
COMMUNICATION SKILLS
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
FINANCIAL KNOWLEDGE
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.
REASONING ABILITY
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and ABILITIES
Intermediate skills with Microsoft Office Suite. Ability to read and understand architectural drawings. Working knowledge in MS Project is helpful. Knowledge of leases, contracts, and construction practices preferred.
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.