Promotions Assistant

Universal Music Group

Job Details

Location: King's Cross, London Borough of Islington, London, Greater London, England, N1 9DS, United Kingdom Posted: Mar 30, 2021

Job Description

Job title: Promotions AssistantResponsible to: Radio / TV Promotions ExecutiveDepartment: DeccaLocation of work: 4 Pancras Square, Kings Cross

Music is Universal

It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.
Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD and other forms of neurocognitive variation.
We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email [email protected]

The A Side: A Day in The Life

The role is a vital part of the Broadcast Promotions department, helping to underpin the team & ensure the smooth, effective day to day running of the department. From undertaking key operational tasks around the office & helping collate all necessary assets for the pluggers, to booking artist travel, organising guestlist / ticket orders & helping to cover promotion where relevant.

The entry level role is perfect for a highly organised candidate who is passionate & eager to learn & progress within the Promotions department of a major Record Label.

The B Side: Skills & Experience

General Role Overview

Assist the Broadcast Promotions Department with general duties
To be the Promotion teams point of contact whilst the Pluggers are away from the building,
Ensure the smooth running of the office, providing admin support to the team
Assisting to book travel for artists + hair and make-up/band/crew when required
Assisting the booking of international travel where required
Assemble relevant artist assets for the team - Press Releases, Bio, Images, Audio, One Sheets etc
Responsible for the Artist Relations Report & FOC (Stock) Orders for the department
Assist in collating, updating & sending the weekly Promotions reports
Maintain a gig diary & make sure all Promo activity & London gigs are in all the team members diaries
To order gig tickets for the department & coordinate guest lists
Keeping an up-to-date calendar of all promotional opportunities and collating document of undertaken promotional activity
To be present at & help out pluggers during artist promotion when required

Be operational

Help build mailers & service to key media where necessary
Update & maintain department Contact Lists
Be the main department point of contact for PlayMPE & ensure that the mailing lists are kept up to date
Organising hair, make-up and stylists for artists as directed
Deliver videos to Promostream and mail out to key media as and when required
To ensure all TV’s with artists are logged/recorded and links ordered with Intelligent Media
Assist department with sending videos, lyrics, riders, equipment lists, label copy, release dates and forthcoming releases, publicity photos
To organise COS work permits when necessary for international artists
Sending new tracks & videos to tracking services
Scanning Radiomonitor daily & reporting new plays from a select list of artists that will change weekly.
Attending gigs/events during out of office hours
To work closely with Marketing assistants to ensure promotions team has a continually up to date release schedule

Be financial

Have a responsible attitude towards department expenditure and ‘value for money’

Person Specification

Necessary

Passionate about music with a desire to progress in the industry
A specific interest and knowledge to work within Promotions
Good general knowledge about Radio & TV in the UK (stations, shows, performances)
The ability to learn quickly
Self-motivated, hardworking and enthusiastic
Excellent verbal and written communication skills
Highly organised with the ability to keep calm under pressure
Flexible and able to prioritise own workload
Good computer skills i.e. Microsoft Office, Excel, and Word

Desirable

Experience of working in an office environment
Experience working in music (personal or professional)
Creative and familiar with photoshop / adobe suite

Just So You Know...

The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive, and exhaustive statement.

About Universal Music Group

Universal Music Group provides recorded music, music publishing, and merchandising services worldwide.

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