Project Coordinator

Job Description

About Wells Fargo

Wells Fargo & Company (NYSE: WFC) is a leading global financial services company headquartered in San Francisco (United States). Wells Fargo has offices in over 20 countries and territories. Our business outside of the U.S. mostly focuses on providing banking services for large corporate, government and financial institution clients. We have worldwide expertise and services to help our customers improve earnings, manage risk, and develop opportunities in the global marketplace. Our global reach offers many opportunities for you to develop a career with Wells Fargo. Join our diverse and inclusive team where you will feel valued and inspired to contribute your unique skills and experience. We are looking for talented people who will put our customers at the center of everything we do. Help us build a better Wells Fargo. It all begins with outstanding talent. It all begins with you.

Market Job Description

Department Overview

The Group Portfolio Delivery International team is part of Corporate & Investment Bank (CIB), International Chief Operating Office (ICOO) and responsible for managing business change initiatives that may span the Americas, EMEA, and APAC regions.

About the Role

The Project Coordinator position supports projects specific to the CIB Portfolio Delivery team supporting International Lines of Business, and those where International is a stakeholder for Enterprise initiatives. The position reports directly to the Regional Project Management Manager Lead and is responsible for managing and coordinating activities and resources in a project life-cycle (initiation, planning, executing/controlling, and closing) of a large regional program in support or multiple projects.

Responsibilities

• Support financial management and control via financial variance reporting and analysis.
• Support Risk, Assumption, Issue and Dependency (RAID) coordination and updates.
• Maintain the portfolio level SharePoint with the team; regularly conduct follow-ups with and coordinate updates from Program Managers as required.
• Support the build-up of business continuity plan for the regional project management team and maintain the plan on an ongoing basis.
• Work with the team to coordinate and maintain new joiner on-boarding documents.
• Ensure all administrative procedures are adequately completed prior to new joiners start dates.
• Document new or revised processes and procedures pertaining to the above activities.
• Provide leadership and communications support for periodical newsletters, team meetings and other relevant ad-hoc requirements.
• Responsible for managing and coordinating activities and resources in a project life-cycle (initiation planning, executing/controlling, and closing) in support of large-scale projects that impact multiple departments, systems and/or workflows with moderate to high risk and complexity or multiple projects simultaneously with lesser risk and complexity.
• Maintain project documentation (e.g., meeting minutes, issues log, change control log, etc.) and ensure posting of documentation to projects approved document repository and website if applicable.
• Responsible for managing the support and provision of project tools and equipment, updating the project sites and performs updates to project management system of record.
• Produce status reporting, including milestone summary, key issues, risks, benefits, and summary of costs incurred. Reviews project activities for compliance with procedures and standards including performing centralized project set up and/or maintenance for all projects and programs in corporate risk.
• Responsible for additional project coordination duties. May assist the Project Manager or Program Manager in any of the project functions.

Market Skills and Certifications

Requirements

• Strong analytical skills to be able to interpret and synthesize complex business and technical environments to scope and control project work which aggregates at portfolio level.
• Project support and / or administration coordination experience.
• Experience of meeting deadlines, often with short turnaround times.
• Strong written and verbal communication skills, with the ability to communicate across all levels of management and interpersonal styles.
• Proven experience of indirectly or directly influencing internal stakeholders across regions.
• Attention to detail and high accuracy of delivery.
• Ability to build and leverage a strong personal network within Wells Fargo.
• Degree or equivalent level education in business, accounting or related field.
• Highly competent with MS Office, especially Word, Excel, PowerPoint, Visio, and Project.
• Hands on day-to-day expertise of Microsoft Project, and a project management tool e.g. Clarity.
• Unquestionable conduct, ethics and integrity.
• Hands on experience with one of a combination of project management, project delivery, and project methodologies e.g. PMI CAPM, would be advantageous, including study towards such an accreditation.

We Value Diversity

At Wells Fargo, we believe in diversity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national or ethnic origin, age, disability, religion, sexual orientation, gender identity or any other status protected by applicable law. We comply with all applicable laws in every jurisdiction in which we operate.
Team members support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.