HR Operations Specialist

Job Description

Company Description

Ubisoft’s 19,000 team members, working across more than 40 locations around the world, are bound by a common mission to enrich players’ lives with original and memorable gaming experiences. Their dedication and talent has brought to life many acclaimed franchises such as Assassin’s Creed, Far Cry, Watch Dogs, Just Dance, Rainbow Six, and many more to come. Ubisoft is an equal opportunity employer that believes diverse backgrounds and perspectives are key to creating worlds where both players and teams can thrive and express themselves. If you are excited about solving game-changing challenges, cutting edge technologies and pushing the boundaries of entertainment, we invite you to join our journey and help us Create the unknown.

Opening its doors in July 2008, Ubisoft Singapore features the largest AAA studio in Southeast Asia and is home to a culture that celebrates serious fun and diversity. As proud innovators of naval gameplay and water technology, we’re super excited to be the lead studio in bringing a brand-new IP to you – Skull and Bones ! Our other notable works include every Assassin’s Creed game since Assassin’s Creed II , with our latest Viking adventure being Assassin’s Creed Valhalla .

To note: UBISOFT Singapore will be prioritizing applicants who have a current right to work in Singapore, and do not require Ubisoft's sponsorship of a visa.

Due to the current health crisis related to COVID-19 and the escalating visa/travel restrictions in place, we're currently unable to extend offers to anyone who cannot work from Singapore due to lockdown visa/travel restrictions, or other restrictive measures until further notice. Consequently, we will be prioritizing candidates who can start in this location by set date as expected. We're keeping the situation under review and would adjust our position should the restrictive measures be removed later on.

Job Description

YOUR DAILY ADVENTURE

Reporting to the HR Operations Manager, to provide full spectrum HR support to the largest AAA Studio here in SEA! You will be part of a cohesive and dynamic HR team, performing a variety of HR tasks outlined below. Adept with strong interpersonal skills, you will also perform other related duties and special projects as assigned.

WHAT YOU WILL DO

Payroll Administration (50%)

• Prepares monthly instruction for payroll vendor; ensures prompt and correct payments and deductions in compliance with company policies and statutory requirements.
• Ensures prompt statutory submissions (CPF, IR21) and annual e-filing of IR8A.
• Ensures timely and accurate submission of government claims, e.g. NS make-up pay, government paid maternity/paternity leave and childcare leave etc.
• Coordinates with Finance team to facilitate proper posting of monthly payroll, HR expenses, deductions and relevant government statutory claims

HR Operational task (25%)

Administers processes relating to:

• Hiring Onboarding : Preparation of employment contracts; creation of P-file record in internal HRIS; an ensuring accurate payroll data is being populated application of Employment Pass and Dependent Pass; Disbursement of relocation benefits;
• Employment milestones : Administrative support for employment confirmation, promotion, annual salary review, bonus payments, change of job family, and disciplinary actions; if any
• Employee Data: Maintenance of employee personal data in HRIS; application, renewal & cancellation of Employment Pass & Dependent Pass; generation of employment verification letters
• Exit: Administration of resignations; final salary calculation, tax filing and exit clearance

Employee Benefits & Services (25%)

Assist in the administration of the following:

• Annual Leaves and other absences : Annual entitlement refresh; updates and adjustments for international mobility employees; answers staff queries on entitlement and policy; encashment of unused leave to resigned employees
• Medical, dental and other insurance : Annual enrolment exercise (benefits upgrades/downgrades, enrolment of dependents to corporate plan), enrolment of new employees and deletion of resigned staff;
• Flexible benefits account : Annual entitlement refresh; set up account and entitlement for new employees, closure of account for resigned employees
• Long Service Awards & Goodwill gifts (e.g. new-born baby cash gift, get-well soon hampers)
• Point of contact on employees’ queries related to compensation and benefits topics
• Active participation in HR Projects

Qualifications

WHAT YOU BRING

• Experienced in similar capacity role before
• Possess excellent knowledge of local Singapore Employment act and regulations is a must
• Excellent work ethics; able to handle confidential information sensitively and with integrity
• Conscientious, organized worker, meticulous with an eye for details. Good with numerical and analytical skills.
• Dependable, fast learner, proactive and adaptable to thrive within a fast-paced environment and able to consistently meet deadlines.
• Able to work both on a team and independently to deliver results with minimal supervision
• Excellent communication skills, both verbal and written

Additional Information

WHAT YOU’LL ENJOY

Check out our list of perks and benefits here: https://www.ubisoftsingapore.com/

JOIN THE SQUAD

Making games is serious business, but it's very important for us to have fun while creating awesome worlds so that we can convey the same sense of joy to millions of players in the world.

Come on board and experience #LifeAtUbi for yourself, we are always on the lookout for talents who thrive in bringing their A-game to work. If this sounds like you, shoot us your resume, portfolio, and anything else to show that you’re serious about fun!

We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, ethnicity, religion, gender, sexual orientation, age or disability status.

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