Administrative Assistant - 12 month maternity cover - Melbourne Collins St

Job Description

Overview

Tiffany & Co. have defined luxury-style, the exemplary innovators renowned for the world’s most exquisite designs.

From our designs to our people, we dare to push the boundaries of what is possible – what in our imaginations could possibly exist within the Blue Box? It's this ingenuity and creativity that has made Tiffany & Co. the world’s most recognizable luxury brand with close to 300 stores worldwide.

We have a rare opportunity to join our Collins Street team as Administrative Assistant for a 12 months maternity cover starting in May.

Responsibilities

This role will serve as a brand ambassador for Tiffany & Co., providing administrative support to the Collins Street store. As the Administrative Assistant you will collaborate with and support the store management team in addition the wider store staff when required. Responsibilities include but not limited to:

Administrative duties:

• Provide professional and confidential representation of the store and management team.
• Extensive management of complex diaries. Respond to enquiries via post, phone and e-mail. Complete postage logs.
• Process monthly expense reports and invoices.
• Administer Milestone Award Program and other staff gifts
• Participate in annual Physical Inventory.
• Coordinate and oversee the use of the boardroom and kitchen.
• Order and maintain all stationery and client correspondence related materials

Support for the client development strategy:

• Support the Marketing & CRM team with the planning and execution of key client development events within the Market as well as organizing conferences, coordinating meetings, training and staff functions
• Support store management and Client Development Manager in the effective execution of the global client development strategy.
• Explore new client opportunities based on knowledge of the customer base.
• Support with personalized VIP client experience programs
• Support with CRM and execute predictive clienteling and portfolio outreach initiatives

Qualifications

• Have outstanding communication skills, both written and verbal, whilst your friendly demeanour and endearing nature will make you approachable and dependable
• Have experience in luxury retail
• Speak Mandarin or Cantonese would be a plus
• Advanced knowledge of Microsoft Word, Excel and PowerPoint
• Strong time management and organisational skills

Why Tiffany?

• You will earn a generous salary and receive great employee discounts
• Join a high-performing team
• Caring, fun and dynamic team of 50
• Culture focused on wellbeing and growth
• Endless career opportunities with the largest luxury group
• Never-ending training and upskilling opportunities
• Great mentoring