Executive Assistant - Victoria's Secret International

Job Description

The Executive Assistant is responsible for providing executive level administrative support to Victoria’s Secret International Senior Leadership. Arrange executive travel both domestically and internationally. Ensures executives are prepared with all materials and information for meetings, travel, etc. Compile materials for reports or presentations. Manages calendars, prioritizes incoming mail/e-mail. Responsible for assisting with department specific projects/programs. Will compile invoices and expense reports. May coordinate department travel arrangements. Sets up appointments and greets visitors.

• Arrange executive travel both domestically and internationally
• Effectively manage complex business calendar and executives’ schedule; communicate calendar changes to those affected in a timely manner.
• Prioritize incoming information and/or appointments.
• Obtain required Visas and other travel documents as necessary
• Open/sort mail for Executives and team; forward to others when necessary
• Review e-mails for priority information and meeting requests as directed
• Stay updated on executives’ priorities on a daily basis
• Schedule touch bases and staff meetings with direct reports. Troubleshoot as needed.
• Provide current agendas and necessary materials to prior to meetings. Keep executives informed of time/date/location changes of meetings
• Strong writing skills; the ability to create correspondence on behalf of the Executives with some direction.
• Arrange executive travel both domestically and internationally
• Prepare and compile presentation documents
• Complete and reconcile invoices and expense reports
• Maintain office supply inventory
• Receive and screen telephone calls
• Preparation and coordination of large team meetings and conferences
• Perform other duties and responsibilities as assigned

• Three to Five years’ experience as an Executive Assistant providing support to a senior executive in a fast paced, dynamic environment required
• Advanced PC skills (proficient using Microsoft Windows, Word, Excel, Outlook, PowerPoint and the Internet)
• Has the ability to work in an environment where multi-tasking is the norm; A problem-solver.
• Excellent interpersonal and communication skills (written and verbal)
• Excellent analytic, problem solving and organizational abilities
• Ability to handle multiple tasks, projects, competing priorities and tight deadlines simultaneously while maintaining quality
• Strong adaptability, flexibility and resourcefulness
• Ability to exercise independent judgment and make decisions
• Demonstrated ability to maintain a high level of professionalism and confidentiality

An equal opportunity employer, we do not discriminate in hiring or terms and conditions of employment because of an individual’s race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status or any other protected category recognized by state, federal or local laws. We only hire individuals authorized for employment in the United States.