Executive Assistant

Job Description

The Executive Assistant will assist the Vice President of Value, Access and Policy (VA&P) in managing schedules, financial planning and departmental objectives. In addition, the Executive Assistant will support other functions within VA&P with their budgeting, e.g., Patient Centre of Excellence.

Duties/Responsibilities:

• Scheduling complex internal (global/local) and external meetings
• Raising POs and managing invoices, including managing payments and vendors
• Making travel arrangements for local and overseas trips and ensuring T&E policy compliance
• Managing monthly and quarterly budget meetings/reviews with Finance
• Organizing departmental meetings, agendas, minutes, etc.
• Organizing team surveys to look for ways of improving efficiency within VA&P
• Managing signed contracts and filing of confidential NDAs (hardcopies and DocuSign PDFs)
• Support Patient CoE with their budgeting, POs, invoices, etc.
• Responsible for collecting and reporting Adverse Events in accordance with AstraZeneca policies and procedures

Qualifications:

• Diploma in administrative skills
• Proficiency in MS Word, Excel and PowerPoint
• 3-5 years of experience working in a large organization and/or functional unit.
• Superior verbal and written communication skills with attention to detail
• Excellent administrative assistance skills, including basic bookkeeping activities
• Have experience of managing budgets, SAP, eFinity and other vendor onboarding platforms and applications
• Have experience of using Concur Travel and Expense Management system
• Ability to follow and implement new SOPs to safeguard AZ data and privacy

Great People want to Work with us! Find out why:

• GTAA Top Employer Award for 6 years: https://reviews.canadastop100.com/top-employer-astrazeneca-canada
• Best Workplace Culture Award at the 2018 Canadian HR Awards: https://www.linkedin.com/pulse/thriving-best-workplace-culture-gena-restivo/
• Learn more about our culture: https://www.linkedin.com/posts/genarestivo_greatpeople-greatplacetowork-topemployers2020-activity-6608742174811049985-N-8G

About AstraZeneca

Our purpose is bold and so is our approach. Becoming a more agile and innovative company means building a vibrant, dynamic culture where we celebrate entrepreneurial thinking and acting quickly. We are courageous, trying new things and learning from both success and failure. We are curious, creative, and open to new ideas and ways of working. Above all, we are passionate about science and driven to always put patients first. Join us and be part of a great place to work; an environment that energizes and empowers each of us to achieve our goal to develop and deliver medicines.

Apply today!