Executive Assistant 1 CSBB Shared Services Group

Job Description

This Executive Assistant will support three Senior Leaders within the Consumer and Small Business Banking Shared Services group, performing diverse, advanced and confidential daily executive administrative support duties. As a result, this assistant interacts on a daily basis with other senior level Wells Fargo leaders and executives. This role is ideal for an individual who is highly organized, detail oriented, strong initiative, tech savvy and capable of managing multiple priorities.

Key Responsibilities
• Scheduling of appointments and calendar management for senior level executives, and interacting with their teams and support staff
• Managing the Outlook Inbox for the Head of CSBB Shared Services, and manage the shared inboxes that required review and responses
• Answering phones as needed and take messages in professional, positive manner
• Leveraging strong interpersonal and social communications skills to respond to requests for help and information, greet visitors, and serve as the heartbeat of the team
• Scheduling and coordinating meetings and travel arrangements nationally with expertise in managing time zone differences, scheduling challenges and local time sensitivities
• Composing letters, e-mails and other correspondence as required using appropriate business writing styles and proper written etiquette
• Managing agendas, materials and catering for team meetings and off-sites; and coordinating special events or office functions
• Preparing reports and presentations using Word, Excel, PowerPoint, and other internal systems, administering team SharePoint sites, and maintaining team org charts in Vision
• Providing timely review and preparation of expense reports to include PCard processing and validating documentation
• Managing invoice processing and submitting to accounts payable; filing invoices as needed
• Balancing/reviewing of General Ledgers and expense accounts ensuring accuracy of payments and researching concerns as needed; overseeing team budgets
• Reviewing of correspondence, reports, memos, and presentations; responsible for proofreading, editing, and quality control
• Ensuring compliance with all applicable policies and procedures for the CSBB Shared Services group
• Managing the onboarding of new team members and contract resources
• Providing support for with sensitive and confidential projects and communications, as wells as support for larger projects managed by others
• Acting as an information source on departmental policies and procedures
• Other administrative task to support the management team and team members as needed

Hours: Monday- Friday; 8am-5pm

Location: The position will start remotely, due to the BCP for this group. Strongly preferred to sit in St. Louis MO market and eventually co-locate at the Jefferson Avenue office, however, may be open to sit in Charlotte, NC; Minneapolis, MN; Des Moines, IA; or Dallas TX. This role is not open to telecommute long term.

Please note: Based on the volume of applications received, this job posting may be removed prior to the indicated close date. If you do not apply prior to the closing of this posting, we encourage you to apply for other opportunities with Wells Fargo.

• 5+ years of administrative support experience demonstrated through work or military experience

• Experience supporting senior level leaders/executives
• Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings and events
• Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, LiveMeeting and SharePoint) skills
• Strong time management skills and ability to meet deadlines
• Strong attention to detail and accuracy skills
• Strong organizational, multi-tasking, and prioritizing skills
• Highly refined and professional verbal and written communications
• Ability to be flexible and adjust plans quickly to meet changing business needs
• Ability to develop partnerships and collaborate with other business and functional areas
• Experience writing and editing internal communications, including corporate and executive level communications
• Ability to execute in a fast paced, high demand, environment while balancing multiple priorities
• Ability to take initiative and work independently with minimal supervision in a structured environment
• Experience reviewing and preparing expense reports for leaders
• Experience with Wells Fargo systems such as PeopleSoft, Staff Management, Talent Management, HRG, My Concur or GL31 Income statements
• Ability to handle confidential material in a professional manner

The salary range displayed below is based on a Full-time 40 hour a week schedule.
MO-Saint Louis: Min: $58,900 Mid: $83,000
NC-Charlotte: Min: $58,900 Mid: $83,000
MN-Shoreview: Min: $58,900 Mid: $83,000
IA-Des Moines: Min: $58,900 Mid: $83,000
TX-Irving: Min: $58,900 Mid: $83,000

MO-Saint Louis: 100 N Jefferson Ave - Saint Louis, MO
NC-Charlotte: 301 S Tryon St - Charlotte, NC
MN-Shoreview: 1801 Parkview Dr - Shoreview, MN
IA-Des Moines: 800 Walnut St - Des Moines, IA
TX-Irving: 2975 Regent Blvd - Irving, TX

All offers for employment with Wells Fargo are contingent upon the candidate having successfully completed a criminal background check. Wells Fargo will consider qualified candidates with criminal histories in a manner consistent with the requirements of applicable local, state and Federal law, including Section 19 of the Federal Deposit Insurance Act.
Relevant military experience is considered for veterans and transitioning service men and women.
Wells Fargo is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation.