Executive Assistant

Job Description

Who is Equifax?

Equifax is a global data, analytics, and technology company. We believe knowledge drives progress. We blend unique data, analytics and technology with a passion for serving customers globally, to create insights to power the decisions that move people forward. ​We serve as a consumer advocate, steward of financial literacy, and champion of economic advancement.

As an innovative global company that enables access to credit, we’re part of breakthrough collaborations and innovations that address complex social challenges such as social welfare, community relations and financial education for underprivileged youth. We establish relationships that create economically healthy communities. We help individuals gain financial independence by increasing access to capital for small businesses. And we provide young adults entering college or university with financial education tools.

Regardless of location or role, the individual and collective work of our people makes a difference in our business. We are Powering the World with Knowledge and looking for talented team players to join us as we help people live their financial best.

The Perks of being an Equifax Employee?

• We offer excellent compensation packages with high-reaching market salaries, 401k matching, along with the works: comprehensive healthcare packages, schedule flexibility, collaborative work spaces, work from home opportunities, paid time off, and organizational growth potential
• Grow at your own pace through online courses at Learning @ Equifax

What You’ll Do

The Executive Assistant will handle a variety of administrative duties supporting the SVP, DataFabric & Decision Sciences (DFDS) Technology Alliance and other VP level leaders that are part of the DFDS Senior Leadership Team (SLT).

The Executive Assistant will provide support across all areas and levels of the organization using an array of business application software. The executive assistant will also support the SVP, DFDS Leader and coordinate communication with key external/internal stakeholders, business partners, Tech C-team, vendor partners, and other leaders throughout the organization.

• Manage SVP, DFDS Alliance leader schedule/calendar, including booking appointments and prioritizing the most sensitive matters
• Filter and direct calls and email inquiries made to the SVP, DFDS leader and route to the most appropriate team member when applicable

• Prepare and distribute communications on behalf of SVP, DFDS Leader to the alliance and/or key stakeholders regarding important changes/events within the organization
• Organize meetings including scheduling, sending reminders, distributing agendas and organizing catering when necessary.
• Help prepare for and support key weekly & monthly team meetings and team events including SLT meetings, all-hands meetings, and other important strategy discussions. Assist with meeting prep logistics and where applicable, capture and distribute salient meeting notes
• Produce executive level presentations meeting with key stakeholders to gather applicable content, as well as prepare basic and complex reports using formulas and pivot tables to support core business operations and special projects
• Work with Alliance Chief of Staff to create and maintain a DFDS Google Intranet site to showcase alliance services, capabilities and other relevant information
• Create and maintain organizational charts for every level of the alliance to include developing a cadence and process for capturing ongoing updates and ensuring changes are in WorkDay as well visible on Alliance website. Includes maintenance of alliance distribution lists and Google Groups.
• Work with our key sourcing vendor partners and assist with SOW review and approval processes, as well as managing and keeping up to date with contracts that are coming due.
• Secure possession of alliance assets as needed such as team t-shirts, spare laptops and monitors.
• Assist the Alliance Chief of Staff with administering real estate seating assignments.
• Serves as the primary admin for the alliance, forming relationships with DFDS admin counterparts in all global offices in order to help coordinate global DFDS alliance events and rosters.
• Coordinate travel arrangements (both domestic and international) for SVP, DFDS Alliance Leader, create trip itineraries, and complete expense reports in a timely manner
• Help coordinate employee engagement efforts (such as rewards & recognition, anniversary management, team events, etc.) partnering closely with the DFDS Leadership and HR Business Partner
• Project Manage and deliver on other initiatives and projects as assigned

Qualifications

• 5-10 years of experience providing support to senior level management in a fast-paced environment handling a broad range of administrative duties.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Proficiency with Google Suite (Google sheets, slides etc.) and demonstrated ability to create executive level presentations (form not content) as well as prepare basic and complex reports using formulas and pivot tables.
• Strong interpersonal skills and the ability to build relationships quickly.
• Strong problem solving & decision making skills with demonstrated ability to be highly anticipatory and work with limited supervision.
• Flexibility to work a schedule that may fluctuate as business needs dictate.
• Demonstrated ability to work effectively in both virtual and nonvirtual environments.
• Excellent oral and written communication skills
• Ability to exercise professional discretion and maintain confidential information
• Ability to take on work, independently organize it and get it moving in the right direction
• Strong time management skills
• Experience using basic project management methodology preferred
• Experience with basic website design and corporate communications preferred
• Experience with event management preferred
• Experience with customer service preferred
• Associates/Bachelor's Degree preferred

Success Attributes of an Equifax employee; does this describe you?

• Accountability
• Bravery
• Curiosity
• Collaboration
• Think and act differently
• Trust
• Ownership
• Decide-Execute-Ship

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

If this sounds like somewhere you want to work, don’t delay, apply today - we’re looking for you!

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