Executive Administrative Assistant, Sales & Merchandising - Tommy Hilfiger

Job Description

All associates based in the EU should apply to the job by clicking here. Please note that you will have to create a new account on the application page.

The Executive Admin Assistant supports the SVP, Sales & Merchandising in all areas of the business, including scheduling, showroom management, market support, sales & merchandising projects, travel plans and expense reports.

Responsibilities:

• Calendar management, including interaction with both internal and external executives and assistants, as well as consultants to coordinate executive meetings
• Perform general office duties including ordering supplies, maintaining files, filing, retrieval of corporate documents, records and weekly/monthly reports.
• Answer telephone and communicate messages to SVP
• Manage travel plans
• Complete and submit expense reports, including verifying backup and providing G/L coding
• Manage office requests for employee moves and new hires, including office space set-up for dept., as required
• Coordinate with IT to resolve computer and phone issues
• Coordinate activities for on-site and off-site meeting and events, including ordering food, researching venues, developing budget, sending invitations
• Sales & Merchandising Function - Showroom / Appointment Management:
  • Main liaison to all inter-company divisions (control access and schedule appointments for Sales & Merchandising)
  • Responsible for management of showroom scheduling including the following:
    • set up
    • account appointments (as per sales direction)
    • take down
    • co-ordination with visual merchandising, marketing, international
• Update, maintain and distribute reports including analysis of business assisting the Sales and Merchandising teams; daily sales report, amazon / com weekly reporting
• Assist with presentations utilizing Excel and PowerPoint
• Ad hoc project support for Sales and Merchandising teams, i.e. competitive analysis, account /distribution reports
• Support Sales team with sending / receiving samples
• Support Ecommerce Sales Team on template set up, analyzing / reporting share out, ad hoc projects as needed

Qualifications:

• College degree
• 1-2+ years of related experience
• Strong organizational skills, including ability to prioritize
• Professional demeanor and proactive approach
• Ability to interface with all levels within the organization
• Ability to think and act independently
• Strong work ethic
• Excellent written and oral communication skills
• Ability to multi-task and be flexible to changing priorities
• Strong analytical skills including strong Microsoft skills (Excel, Word, PowerPoint)
• Internet research
• MS Office (Excel, Word, PowerPoint) and MS Outlook
• Orders dept. office supplies adhering to budget set for dept.
• Collects and verifies expense reports for dept., including applying G/L codes
• Ability to handle multiple tasks/projects with adherence to deadlines
• Detail oriented/innovative traits necessary
• Must be able to find best solutions and developing methods to improve efficiency
• Must be flexible to adapt to changing trends of business and projects
• Ability to work in fluid environment with changing priorities required

PVH Corp. or its subsidiary ("PVH") is an equal opportunity employer and considers all applicants for employment on the basis of their individual capabilities and qualifications, consistent with applicable law and without regard to race, color, sex, gender identity or expression, age, religion, creed, national origin, citizenship status, sexual orientation, genetic information, physical or mental disability, military status or any other characteristic protected under federal, state or local law. In addition to complying with all applicable laws, PVH also has a strong corporate commitment to inclusion, diversity and to ensuring that all current and future PVH associates are compensated solely on job-related factors such as skill, ability, educational background, work quality, experience and potential. To achieve these goals, across the United States and its territories, PVH prohibits any PVH employee, agent or representative from requesting or otherwise considering any job applicant’s current or prior wages, salary or other compensation information in connection with the hiring process. Accordingly, applicants are asked not to disclose this salary history information to PVH