Executive Assistant (M/F)

Job Description

Executive Assistant (M/F)

French and English Fluent

Location : Aimargues

Reports to : General Manager

The FLT (French Leadership Team) Assistant's mission is to provide high quality and efficient secretarial/administrative support to the GM, the French leadership team and to coordinate events (FLT, FLG and all Associates events).

Key responsibilities

1 - Support to FLT

• Manages the calendar of the GM (logistics for meetings, travels...)
• Arranges business travels and coordinates meeting arrangements for FLT members and support expenses tracking
• Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondences, reports, presentations, agendas, minutes, etc.
• Looking after national and international guests visiting the unit
• Support PO for FLT members based on demand
• Receives, screens and directs incoming calls, visitors, mail and e-mail
• Maintains files, records and team calendar

2 - Events organisation

• Coordinates all type of events for FLT meetings, FLG meetings and All Associates meetings (Sales Seminar, Campus events like Galette des Rois)
• Support FLT members to organize their team events (for FLT members not having an assistant in their pillar or function)
• Support Market Visits organization
• Support P&O/CA corporate events on demand (Make the Difference, GPTW, recruitment panels...)

Education & Professional Qualification

• 2 years degree in administrative support / management / executive assistant
• Fluent in French & English
• Experienced user of MS office

Knowledge/Experience

• Min. 5 years of previous assistant/secretarial experience
• At least 3 years of previous assistant/secretarial experience supporting multiple customers