Facilities Specialist - Dublin, Ireland

Job Description

Facilities Specialist – Dublin

Guidewire Ireland are seeking a Facilities Specialist to join the in-house facilities support team on a permanent basis, based in Blanchardstown, Dublin.
This is a unique and exciting opportunity to be an early member of an expanding team working with the Facilities Manager in supporting the existing office operation and the preparation to operationalise and mobilise the new Guidewire EMEA HQ.

Responsibilities

• Serve as Property Operations and Maintenance Point of Contact for facilities service requests and issues, where applicable initiate and review work requests and monitor to successful completion.
• Coordinate and monitor planned and reactive works as appropriate.
• Ensure adherence to company guidelines, processes, building and safety requirements.
• Coordinate Space management and planning activities including move coordination, space inventory, space allocation, auditing and reporting.
• Liaise with the landlord management team on property related issues and monitor to satisfactory conclusion.
• Manage services to the predetermined budgets, tracking expenditure and reporting.
• Provide a high standard of customer service in all activities.
• Actively participate in global facilities initiatives, taking ownership of tasks and an active team member of the global facilities organisation.
• Drafting and publishing of facilities related communications to internal and external facilities stakeholders.
• Support employee and contractor on-boarding and seating assignments.
• Active member of the onsite emergency response team.
• Provide general administrative, budget tracking and clerical support.
• Administer ergonomic assessment program with vendor team
• Monitoring & ordering of consumables where necessary

Requirement / Key competencies

• Minimum 3-5 years of Facilities related experience.
• A Degree or qualification in a related field desired.
• Ability to work under own initiative with minimal supervision.
• Resolves issues in creative and effective ways.
• Customer Service first mentality, with a positive attitude and professional demeanour.
• Ability to adapt to changing requirements and tasks with a “can do” approach.
• Ability to multi-task and operate in an environment of frequently changing priorities and managing the demands of a quickly growing workforce.
• Ability to work as part of a global organisation as a team player.
• Ability to work with internal stakeholders and serve as local point of contact for related initiatives.
• Strong communication skills and Strong IT software competencies in Microsoft Office suite and facilities related tools.
• Health and Safety Knowledge and Awareness.
• Comfortable learning and using new technologies.