Project Manager and Executive Assistant - EMEA Services

Job Description

Company Description

At Red Hat, we connect an innovative community of customers, partners, and contributors to deliver an open source stack of trusted, high-performing solutions. We offer cloud, Linux, middleware, storage, and virtualization technologies, together with award-winning global customer support, consulting, and implementation services. Red Hat is a rapidly growing company supporting more than 90% of Fortune 500 companies.

Job summary

The Red Hat Presales and Consulting team in Europe, the Middle East, and Africa (EMEA) is looking for a Project Manager and Executive Assistant to join us in Madrid, Spain or Munich, Germany. In this role, you'll report to the Vice President (VP) of EMEA Presales and Services, serving as the go-to person to optimize the team's focus and effectiveness. You will coordinate between the VP of EMEA and the Red Hat executive and management teams, associates, key business contacts, and customers. You will plan and organize large quarterly management meetings, coordinate C-level customer contacts, ensure a timely response to key correspondence, and serve as a project manager for key initiatives supporting the VP's goals. You'll also provide clerical support, including preparing expense reports, scheduling travel dates, agenda, and answering emails.

Primary job responsibilities

• Plan and attend management meetings, manage the agenda setting, and maintain the actions register
• Create an annual schedule of internal meetings and plan for the year in advance, e.g., quarterly business reviews
• Plan and ensure quarterly performance review sessions for the VP and management team
• Manage and track key projects and monitor deliverables on behalf of the VP; monitor, track, and remind VP of impending deadlines
• Ensure relevant meetings are being noted in the system
• Create business presentations from VP's ideas and notes for them to present during key customer or internal management meetings
• Ensure the diary is managed to maximize effective use of time, and to allocate time to critical areas as needed
• Arrange relevant conference room bookings, hospitality, etc.
• Book all travel with schedules and supporting documents using appropriate Red Hat tools
• Maintain a list of open topics to be created as projects; keep a high-level view of status and implementation of projects
• Support internal communication with extended leadership team within the presales and services team

Required skills

• Prior experience providing professional and administrative support for senior-level executives at an international level
• Ability to work in a highly evolving, fast-paced, adaptive environment
• Ability to exercise judgment and decision making while maintaining a high attention to detail Ability to effectively prioritize and meet deadlines in a fast-paced environment
• Excellent organizational and planning skills, with the ability to anticipate executive's needs and to determine the best use of their time
• Attention to detail; concise and to-the-point communication
• Proactive attitude and ability to complete assignments with little to no direction and effectively handle unexpected situations
• Highly skilled in using productivity software tools, including experience creating presentations in Google Docs or equivalent, and manipulating budgets and numbers in Google Docs or equivalent
• Positive, energetic, and motivated
• Native speaker of English or proficiency in written, verbal, and interpersonal communication in English; knowledge of additional languages is a plus
• Knowledge of graphic design, and the ability to design web pages and presentations is a plus
• Social networking skills are a plus
• Residing within daily commuting distance of either Madrid or Munich Red Hat offices

Red Hat is proud to be an equal opportunity workplace and an affirmative action employer. We review applications for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, citizenship, age, veteran status, genetic information, physical or mental disability, medical condition, marital status, or any other basis prohibited by law.

Red Hat does not seek or accept unsolicited resumes or CVs from recruitment agencies. We are not responsible for, and will not pay, any fees, commissions, or any other payment related to unsolicited resumes or CVs except as required in a written contract between Red Hat and the recruitment agency or party requesting payment of a fee.