Executive Assistant - Centennial, CO

Job Description

Job Summary:
Responsible for acting as personal and confidential executive support to high-level management. This position will support the West Division Senior Vice President of Engineering. Contacts Company personnel at all levels of the organization to gather information to prepare reports. Maintains knowledge of corporate activities to assist in policy, procedure, and administrative matters. Performs responsibilities in such a way as to project the appropriate professional image of the company.

Employees at all levels are expected to:
- Understand our Operating Principles; make them the guidelines for how you do your job
- Own the customer experience - think and act in ways that put our customers first, give them seamless digital options at every touchpoint, and make them promoters of our products and services
- Know your stuff - be enthusiastic learners, users and advocates of our game-changing technology, products and services, especially our digital tools and experiences
- Win as a team - make big things happen by working together and being open to new ideas
- Be an active part of the Net Promoter System - a way of working that brings more employee and customer feedback into the company - by joining huddles, making call backs and helping us elevate opportunities to do better for our customers
- Drive results and growth
- Respect and promote inclusion and diversity
- Do what's right for each other, our customers, investors and our communities

Primary Responsibilities:
- Assists executive to prioritize meetings, events, and appearances/engagements so as to make the most efficient use of their time.
- Designs and coordinates small to large-scale meetings and events for small to very large groups.
- Displays a strong knowledge of desktop tools such as the Microsoft Suite of Office products, including PowerPoint, electronic mail systems, etc.
- May prepare presentations and perform some analytics.
- Review and advise senior leaders on various topics related to the Engineering organization.
- Some local and cross-country travel required

Core Responsibilities:
- Screens telephone calls, visitors, letters; answers routine questions and furnishes information. Helps the executive prioritize meetings, events, and appearances/engagements so as to make the most efficient use of his/her time.
- Coordinates and schedules internal meeting and presentations; gathers and prepares necessary materials and/or equipment.
- Assures the planning and coordination of the executive's calendar of events, schedules appointments, and prepares detailed itineraries complete with travel accommodations, etc.
- Assures the maintenance of the travel and expense account and records, including form preparation and figure reconciliation.
- Displays a strong knowledge of desktop tools such as the Microsoft Suite of Office products and electronic mail systems.
- Regular, consistent and punctual attendance. Must be able to work nights and weekends, variable schedule(s) and overtime as necessary.
- Other duties and responsibilities as assigned.

Job Specification:
- High School or Equivalent
- Generally requires 7+ years related experience
- Prior experience (minimum 5 years) assisting senior level executive(s)