Office Manager

Job Description

Role Summary:

The Office Manager's core role is helping the office run smoothly. You will work alongside the senior team supporting and planning ahead to ensure the office is always running effectively. Their role will be varied and rewarding.
A typical day might include welcoming important visitors to our office, helping with arranging travel for our employees, looking after office suppliers and stock levels, booking training through to providing support to the Business Leader.

Essential Responsibilities:

• Provide overall office management and administrative duties such as phone coverage, visitor / reception management, communications with Customers and Suppliers.
  Manage building cleaning requirements, liaise with Facility management group to co-ordinate maintenance and preventative maintenance requirements.
• Manage building security system
• Establish and maintain strong communication links with global, site, and department level secretarial and administrative personnel
• Plan, schedule, and arrange business meetings and travel itineraries; maintain passport, visa and security pass requirements; assist in the preparation and reconciliation of expense accounts for the business.
• Direct business contacts to appropriate managers
  
• Assist in managing expense accounts and budgets
• Provide discrete and confidential coordination of sensitive company information
  Use discretion in interfacing with all levels of individuals, internally and externally
  Anticipate needs and accomplishes responsibilities without direction
• Manage multiple projects and priorities and initiates follow up to ensure timely achievement of commitments

Qualifications/Requirements:

• Previous experience as standalone Office Manager or Administrative Assistant
  Strong organizational skills and exceptional attention to detail and accuracy
• Strong computer skills with proficiency in Microsoft Applications (PowerPoint, Word, Excel)
• Strong oral and written communication skills
• Ability to maintain confidentiality of highly sensitive information

#LI-SM1
Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. However, non-EU/EEA candidates may not be appointed to a post if a suitably qualified, experienced and skilled EU/EEA candidate is available to take up the post, as the employing body is unlikely, in these circumstances, to satisfy the Resident Labour Market Test. For further information please visit the UK Border Agency website http://www.ukba.homeoffice.gov.uk/visas-immigration/working
Baseline Personnel Security Standard (BPSS) clearance is required and must be maintained for this role. Please note that in the event that BPSS clearance cannot be obtained, you may not be eligible for the role and/or any offer of employment may be withdrawn on grounds of national security. Please see the link below for further details regarding the requirements for BPSS clearance
https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/61212/hmg-personnel-security-controls.pdf

Desired Characteristics:

• Ability to prioritize and anticipate needs
  
• Ability to maintain absolute security of highly confidential information Internet proficiency and knowledge of web-based applications
• Ability to deal with ambiguity and handle stressful and difficult situations with composure
• Ability to balance workload under short deadlines and changing priorities in a fast paced environment
• Strong interpersonal skills
  

About Us:

At GE Aviation, we are imagination at work. Whether we’re manufacturing components for our GEnx engines or driving innovation in fuel and noise reduction, the GE Aviation teams are dedicated to turning imaginative ideas into advances in aviation that tackle some of the world’s toughest problems. Join us and you’ll find yourself in a dynamic environment where our ongoing, substantial investment in research and development keeps us moving forward and looking ahead. At GE, developing people is embedded in our culture and integral to our growth. Here you’ll work collaboratively and across functions with the highest caliber talent, utilizing ground breaking technology and processes. Whether it’s the next generation of ecomagination products or the future of aircraft engines, we’ve got the state-of-the-art resources to make those innovations a reality. If you’re passionate about aviation and looking for a career rich with challenges and unlimited opportunities for growth and advancement, then join GE in reengineering the sky through aviation innovations that will impact the globe for generations to come.

GE is committed to taking on the world’s toughest challenges. In order to fulfill that promise we rely on a culture of leadership, diversity and inclusiveness. We aim to employ the world’s brightest minds to help us create a limitless source of ideas and opportunities. We believe in hiring talented people of varied backgrounds, experiences and styles...people like you!

Become a fan of our Facebook page. Receive job and event notifications by becoming a member of the GE Talent Community. Stay up to date on what’s happening at GE around the globe by checking out the GE Careers Blog.

Additional Locations:

United Kingdom;Feltham;