Executive Administrative Assistant

Job Description

Job Description

This is an exciting opportunity to join our companies Global Vaccines Organization in a position providing direct administrative assistance to one Associate Vice President and two Executive Directors with responsibility for Global Marketing and Global Market Access.

This role oversees the administrative coordination and execution required for senior leadership. The position works as part of team which supports a fast-paced and dynamic global business environment. We are seeking candidates who are proactive and act with a sense of urgency, thrive in complexity, demonstrate resilience, and model the highest caliber of values and standards. We consider the Executive Administrative Assistant a pivotal member of the team who can help drive success for our company's vaccine family.

Responsibilities include, but are not limited to:

• Collaborate with administrative peers who support leaders and other key stakeholders that partner with our company's vaccines and/or who are supporting broader Global Marketing and Market Access teams.
• Coordinate meetings, teleconferences and events with external individuals, based in multiple time zones, while maintaining strict confidentiality of our company's IP, sensitive information, know-how, trade secrets, etc.
• Manage team budget and tracking of spending, processing purchase orders and payment requests in SAP
• Prepare expense reports, ensuring compliance to our company's expense management guidelines
• Schedule frequent and complex, multi-leg international travel requiring visas
• Coordinate large and often complex offsite meetings involving both internal and external participants
• Coordinates site visits from visitors, partners, vendors, etc.
• Supports the administration and use of multiple Team Sites
• General Clerical duties constitute approximately 20% of job responsibilities.
• Produces/completes various work assignments requiring analytical ability, independent judgment, creativity and problem-solving skills.
• May coordinate special projects and/or other responsibilities as assigned

Travel Required: No

Qualifications:

Education:

Required:

• High School Diploma

Preferred:

• Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification, Bachelor’s Degree, etc.)

Required Skills and Experience:

• Minimum of (8) years Administrative Assistant experience
• Minimum of (5) years Administrative experience simultaneously supporting multiple Executive level / Senior level positions.
• Advanced computer skills using (MS Office 365, Outlook, Word, Excel, Power Point) and operation of other systems
• Experience processing expense reports, purchase orders, payment Requests, vendor add forms, as well as run reports within expense management systems
• Demonstrated ability to handle and prioritize many simultaneous assignments

Preferred:

• 10 or more years administrative experience supporting senior executives
• Prior experience supporting multiple Executive Director Level (or equivalent) leaders
• Demonstrated experience scheduling and coordinating frequent and complex, multi-leg domestic and international travel
• Experience managing cultural diversity in a business setting
• Experience with Yammer, LinkedIn and/or other social media platforms
• Experience working with a global mindset
• Experience processing visa / passport applications
• SAP experience

Our Human Health Division maintains a “patient first, profits later” ideology. The organization is comprised of sales, marketing, market access, digital analytics and commercial professionals who are passionate about their role in bringing our medicines to our customers worldwide.

Who we are ...

Merck & Co., Inc., Kenilworth, New Jersey, USA is known as “Merck” in the United States, Canada & Puerto Rico. We are known as “MSD” in Europe, Middle East, Africa, Latin America & Asia Pacific. We are a global biopharmaceutical leader with a diverse portfolio of prescription medicines, oncology, vaccines and animal health products.

We are driven by our purpose to develop and deliver innovative products that save and improve lives. With 69,000 employees operating in more than 140 countries, we offer state of the art laboratories, plants and offices that are designed to Inspire our employees as we learn, develop and grow in our careers. We are proud of our 125 years of service to humanity and continue to be one of the world’s biggest investors in Research & Development.

What we look for ...

In a world of rapid innovation, we seek brave Inventors who want to make an Impact in all aspects of our business, enabling breakthroughs that will affect generations to come. We encourage you to bring your disruptive thinking, collaborative spirit and diverse perspective to our organization. Together we will continue Inventing For Life, Impacting Lives while Inspiring Your Career Growth.

INVENT.

IMPACT.

INSPIRE.

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

If you need an accommodation for the application process please email us at [email protected]
For more information about personal rights under Equal Employment Opportunity, visit:

EEOC Poster
EEOC GINA Supplement​
OFCCP EEO Supplement

OFCCP Pay Transparency Rule

We are an equal opportunity employer, Minority/Female/Disability/Veteran – proudly embracing diversity in all of its manifestations.

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Number of Openings:

Requisition ID:R32950