UNAVAILABLE

Job Description

The purpose of the Executive Assistant (10 month parental leave contract) role is to provide high-level executive administrative and organisational support for three Partners. In this fast-paced role, you will take ownership of all executive secretarial and administrative services to leverage the Partners productivity and manage their day.

The role requires an innate sense of integrity and professionalism as you will be exposed to commercially sensitive information.

The Partner group is responsible for client relations, projects and managing the work of Bain consulting teams. Executive Assistants are focused on helping Partners be more productive by relieving them of administrative tasks, managing their calendar and generally helping them manage their day. You will thrive on working to tight deadlines and have a commitment to achieving excellence in everything that you do.

What you will do:

• Complex diary management support for three Partners
• Schedule and rearrange meetings (internal and external), sometimes at short notice, and prioritise accordingly, often across multiple time zones with multiple participants
• Provide Partners with an overview of diary appointments and their “to do” lists
• Reschedule meeting and travel itineraries at short notice and communicate changes to partners and all participants
• Prepare any necessary paperwork and materials for meetings
• Coordinate domestic and international travel according to Partners’ requirements, and reschedule as needed, often at short notice and includes flights, visas, accommodation, transfers and other travel documentation as required
• Prioritise all incoming communication via email, voicemail and telephone, proactively deal with questions and information requests
• Raise changes with Partners and other stakeholders as required
• Support the Partner’s client development and marketing by building relationships with assistants in other Bain offices and with external clients
• Co-ordinate preparatory meetings, lunches, dinners and events
• Assist Partners with activities which are part of their personal Marketing Plan
• Liaise with the Senior Marketing Coordinator on mail outs, road shows and other Bain sponsored events
• Build and maintain collaborative relationships with clients and colleagues at all levels both internally and externally
• Manage confidential and sensitive information on a regular basis and act as a discreet sounding board for the Partner and other colleagues as appropriate
• Maintain the Bain database (CRM) including regular updating of client contacts and activities, and ensure monthly Digital mailings are sent (e.g. Results Briefs, Industry mailings)
• Prepare and submit Partner’s expenses and timesheets, in a timely manner and ensuring accuracy with monthly reconciliation reporting
• Organise events and gifts as required on an ad hoc, whilst complying with company policies

Who you are:

• Exceptional communication skills with the confidence to interact with a variety of stakeholders in a professional manner
• Ability to multi task, organise and prioritise with a logical and methodical approach
• Ability to problem solve in a demanding environment
• Accuracy, attention to detail and strong administrative skills
• Ability to work proactively and get the job done
• Ability to be flexible and work in a team environment
• Ability to remain composed under pressure and have a positive attitude

Take a bold step into an extraordinary career with Bain & Company Australia. As a top-tier management consulting firm, Bain offers a number of benefits to all employees, including a vibrant social calendar, ‘Bain Active’ fitness group, weekly office connectivity events and opportunities for professional development and mentoring.

Your previous experience & qualifications:

• Experience at a senior level in a professional services environment
• Administrative qualifications desirable
• Advanced skills with Microsoft Outlook and internet
• Intermediate Word, Excel and PowerPoint skills

Bain & Company Australia is an equal opportunity employer, committed to ensuring diversity and inclusion in our workplace. We encourage applications from all backgrounds, including those of Aboriginal & Torres Strait Islander descent.