Job Description

Administrative Coordinator

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Job Number: 840618 Date posted: 11/29/2019 Description: Monitor and coordinate the administrative functions of a department to ensure efficient office operations. Act as a liaison to other departments, such as Information Systems and Facilities, and coordinate work. May supervise administrative staff within the department and participate in team building and career development. Oversee department budgets. Analyze processes and recommend changes, with supporting data. Essential Responsibilities:

Provides and/or ensures the provision of accurate and timely administrative support for the department. May be involved in any of the following; supervises, leads, mentors, trains, schedules, hires/fires, team building and career development of other administrative staff within department.

Oversees the office operations by coordinating with Facilities on processes such as service requests for moves, remodels, furniture, and safety; and with ISD on telephone or network changes, new user access. May serve as ISD point person responsible for installing and providing training for new software, fielding hardware and software problems, coordinating with LAN administrator on server issues, and updates and training staff on any changes.

Monitors and manages department budgets and related financial reports. Authorizes and process department expenses; monitors, reconciles and provides ongoing monthly reports. Coordinates department equipment and supply acquisition.

Coordinates and/or gathers and analyzes data to determine efficient and cost effective practices for department. Make recommendations regarding improvement for office operations. Performs research and data analysis projects. May assist in developing policies and procedures. May provide ad hoc project management to department leaders.

Basic Qualifications: Experience

Minimum four (4) years of administrative or related experience.

Education

Associate's degree OR a minimum two (2) years experience in a directly related field.

High School Diploma OR General Education Development (GED) is required.

License, Certification, Registration

N/A

Additional Requirements:

Ability to work independently across multiple departments on diverse assignments, using discretion, professionalism and integrity.

Must be organized and detail oriented, with problem solving skills.

Ability to multi-task, with excellent interpersonal and communication skills.

Proficiency in Microsoft Office applications.

Project management skills and knowledge of accounting and HR policies.

Preferred Qualifications:

Supervision or lead experience.

Administrative experience within Kaiser Foundation Health Plan of Washington.

Bachelor's degree.

Primary Location: Washington,Spokane,Admin. Center North Spokane 5615 W Sunset Hwy. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 8:00am Working Hours End: 4:00pm Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Individual Contributor Job Category: Administration, Clerical and Support Services Department: Health Plan Administration Travel: No Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

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