Executive Assistant - San Mateo, CA

Job Description

Guidewire is widely recognized as the leading provider of software solutions for the P&C Insurance industry and is actively working to extend its market leadership by delivering the next generation of cloud claims solutions to solve key challenges our customers face. Our new cloud claims solutions will allow our customers to unlock innovation, pursue disruptive new market opportunities, and otherwise empower them to reimagine the way they do business in P&C.
Guidewire Software is looking for a dynamic, take-charge Executive Assistant to support our Operations and Analytics Executive teams. The ideal candidate will play a central role in keeping the business operations/activities organized, on track and moving forward for their assigned executives. The candidate must have exceptional communications skills, be flexible yet thorough, and possess the ability to manage multiple tasks efficiently while working productively in a fast-paced, team-oriented environment. We’re looking for someone who aspires to be a business partner and take ownership of the role.
Responsibilities:
• Strong written and oral communication skills for working cross-functionally with senior leaders and customer executives
• Coordinate internal and external high-level meetings and conferences
• Proactively manage multiple calendars and coordinate travel and meeting arrangements
• A keen attention to detail when providing administrative support on tasks including; email screening, calendar and phone management, travel arrangement, preparation and tracking of expense reports and coordination and prep for meetings and conference calls, including arrangement of logistics, meeting space, communications and catering
• A strong sense of confidentiality and integrity while working on sensitive projects
• A great artistic eye to create graphics and presentations for executive-level audiences
Qualifications:
• Bachelor’s degree preferred and at least 8 years in an administrative role with C-level executives in a fast-paced public technology company
• Ability to recognize and appropriately handle highly sensitive and confidential material and information
• Excellent verbal and written communication skills
• Must have proven track record of effective leadership skills
• Proactive; anticipates the needs of executives
• Willingness to be available as required and/or upon short notice
• Intelligent, confident, high integrity
• Extremely strong organizational, project and time management skills
• Strong sense of urgency and efficiency in completing work and meet deadlines
• Ability to take self-initiative, be proactive, and offer creative solutions to problems
• Expert knowledge on MS Word, Excel, PowerPoint and web applications. Experience with productivity apps (HR, expense reporting, travel, purchasing, etc.) preferable
Learn more about Guidewire and our approach to building software at http://www.guidewire.com/about_guidewire/careers