Job Description

Associate Staff Specialist

Submit Interest Add to Favorites Remove from Favorites Location: Bakersfield, CA Additional Locations:
Job Number: 842209 Date posted: 11/22/2019 Description: Works under general guidance. Provides a wide variety of administrative and staff support services (moderate level) to an organizational unit by coordinating activities such as personnel placement, budget preparation and control, workflow procedures, compensation matters, and training programs. Receives and independently problem solves issues related to daily operations from staff, members, and providers.
Essential Functions:
- As a generalist, performs a combination of administrative tasks in an organizational unit.
- Receives and independently solves issues related to daily operations from staff, members, and providers.
- Collaborates and problems solves with all departments and levels of staff to ensure desired outcomes.
- Coordinates projects that vary in scope and scale; ensures compliance to negotiated timelines and financial allocations.
- Creates databases and spreadsheets to monitor such information as well as staffing, space, and equipment needs.
- Attends meetings; plans, coordinates, and oversees projects to completion; tracks decisions and action items that emerge from discussions; analyzes and synthesizes this information for dissemination to group members.
- Researches and resolves issues.
- Assists with development, oversight of non-payroll, capital, remodel budgets and processes, including monitoring of monthly reports, extrapolation of data, performing analysis and follow through of problem related areas (productivity, payroll recharges, etc.).
- Oversees the arrangement of meeting logistics, performed by non-exempt personnel, including room scheduling, distribution of presentation materials, procurement of data/telecommunications equipment, furniture and supplies.
- Approves all supply and equipment requests.
- May provide education/instruction to employees on departmental systems.
- Provides support in resolving system problems.
- May serve as administrative liaison with others within and outside the company regarding administrative issues.
- May direct clerical/administrative personnel on a day-to-day basis to assure timely completion and desired outcomes. Basic Qualifications:
Experience
- Minimum two (2) years of experience in coordinating projects.
Education
- Bachelor's degree required, OR four (4) years of experience in a directly related field.
- High School Diploma or General Education Development (GED) required.
License, Certification, Registration
- N/A

Additional Requirements:
- Ability to coordinate multiple projects, use time management skills and independent judgment required.
- Demonstrated customer service and communication skills, both written and oral, required.
- Expertise with a variety of word-processing, spreadsheet, graphics and presentation software; database systems and project management software.
- Ability to coordinate and delegate work assignments for staff.
- Must be able to work in a Labor-Management Partnership environment.
Preferred Qualifications:
- Some college level courses preferred. Primary Location: California,Bakersfield,Chester Avenue Medical Offices II 2620 Chester Ave Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri, Sat, Sun Working Hours Start: Variable Working Hours End: Variable Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Non-Union, Non-Exempt Job Level: Individual Contributor Job Category: Administration, Clerical and Support Services Specialty: Clerical Department: Administration Travel: Yes, 5 % of the Time Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

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