Executive Administrative Assistant

Job Description

Responsibilities

POSITION OVERVIEW

Executive Assistant providing dedicated partnership support to the Management Team Executive Assistants. This highly visible role will work daily with our top-level executive assistants and leaders.

The individual will have a variety of responsibilities such as desk coverage and tasks in support of executive assistants and their leaders in a fast-paced global environment. It is essential the individual demonstrates exceptional leadership, excellent sense of proactiveness, collaboration to effectively utilize all support resources, agility and professionalism. This role is an excellent opportunity to expand C-Suite experience while making a difference every day.

RESPONSIBILITIES:

• Dedicated partner to Management Team Executive Assistants. Duties include:- Primary back-up desk coverage for out of office/vacation - Manage meeting and event coordination (may include all logistics, agendas, document creation, etc.)- Expense reports for Management Team Executives- Provide miscellaneous administrative support to visiting Management Team Executives and Executive Consultants as needed- Travel/Visa/Passport assistance- Company car mileage reporting- SharePoint site administration- Conference Room expertise- Routine tasks including office supply management, manage phone calls, file organization, and coordinate printing for large meetings- Prepare effective and accurate PowerPoint presentations- Data entry and research as needed
• Special projects and tasks as assigned

Qualifications

REQUIRED SKILLS/EXPERIENCE

• Associates Degree is required
• Minimum 6-7 years Executive Assistant experience
• At least 2 years of C-Suite experience preferred
• Learning agility with policies and procedures (external)
• Excellent organization skills with exceptional attention to detail
• Excellent communication skills, both verbal and written
• High degree of proficiency with Microsoft Office (Outlook, PowerPoint, Word, Excel). Must have intermediate Outlook and PowerPoint skills
• SharePoint and Skype for Business knowledge preferred
• May require occasional accessibility and work hours outside of the standard work day
• May need to work during highly desired vacation time

PREFERRED SKILLS/EXPERIENCE

• Strong ability to delegate and effectively utilize all support resources in a collaborative team environment
• Strong desire to learn and grow within this role is preferred
• High level of critical thinking, independent judgment and decision making to analyze and resolve highly confidential or complex nature of work/problems
• Leadership role acting as liaison for leaders. Has regular contact with all levels of global employees, company board members, and outside organizations
• Ability to influence others
• Exceptional professionalism, maturity, and ability to handle highly confidential information and topics appropriately
• Exceptional interpersonal/partnership skills and ability to work effectively with employees at all levels of the organization in a diplomatic and courteous manner at all times
• Enthusiastic and positive attitude
• Willingness and ability to learn new skills, policies, and processes
• High level of integrity and accountability
• Must be able to multi-task and respond to requests on tight deadlines
• Strong sense of pro-activeness and bias for action
• Awareness and adherence to Company policies around travel, entertainment and gift giving (internal)
• Learning agility with policies and procedures (external)