Recruiting-Coordinator

Job Description

Job Description Summary
The people of Transamerica bring expertise, creativity, heart and diverse thought to everything that we do-and to the communities where we live and work. Are you passionate about positively impacting the candidate experience? Are you a detail-oriented, organized, and motivated team player? Are you interested in partnering with key stakeholders to positively impact the efficiencies of our recruiting team? If your answer is yes, we are looking for you!
Job Description

What You Will Do: As a Recruiting Coordinator, you will work closely with a team of Talent Sourcers and Recruiters to provide operational/administrative support for Transamerica’s hiring process and candidate experience. This includes interview scheduling coordination, candidate travel logistics, candidate document preparation/filing, event coordination and job advertising. This position demands an outstanding ability to multi-task as well as superior organizational skills. This position requires an individual who understands the necessity for confidentiality and professionalism at all times.

What You Will Learn: You will be working with a team of ambitious and engaged professionals who bring fresh ideas and diverse perspectives to help us continually shake up the status quo and stay on the forefront of our employee and candidate experience initiatives. You will learn what it means to work for a company that focuses on the modernization of recruitment enabling us to perform at the level we need to transform and grow our business and maintain the Transamerica reputation as an industry leader.

What Success Looks Like:

• Coordinate complex phone and in-person interview schedules, working closely with talent sourcers, recruiters, hiring managers and interviewers, and both internal and external candidates.
• Schedule phone screens, Video Teleconferences, GoToMeetings, and coordinate recruiting events.
• Initiate and maintain communication with candidates during the scheduling, interviewing, application and hiring process.
• Make travel arrangements including airfare, hotel and transportation; often within tight scheduling deadlines. Responsible for reimbursement of candidate travel expenses.
• Scheduling kick-off calls, phone screens, interviews and debrief meetings.
• Identify opportunities to improve the candidate experience and scheduling efficiency.
• Posts requisitions to internal and external sites and manages subsequent administration as appropriate.
• Ensure candidates have received and completed pre-employment documents.
• Input, track, and run reports. Provide and update various confidential reports on a daily, weekly or monthly basis. Reports may include headcount, recruiting activity, expense reports, etc.
• May be responsible for sourcing and recruitment of entry-level or administrative positions.
• Coordinating interview schedules between candidates, recruiters, business units, agencies
• Reserving conference rooms, ordering food, coordinating video conferences.
• Responsible for data management and integrity throughout the scheduling and assessment process including input of relevant data into Applicant Tracking System.
• Develops an understanding of their recruitment area with regards to role profiles, candidates’ and hiring manager’s needs.
• Assist with writing job descriptions, interview guides and employment ads.
• Prepare offer letters and new hire packets for internal and external candidates.
• Act as a host to candidate when on-site (i.e., ushering candidates during interviews, providing lunch).
• Work with coordinators in remote offices to ensure similar candidate care and manage logistics (i.e. conference rooms, lunch, etc.)
• Process new hire requisitions.
• Manage the employment application process; ensuring a completed application is received from each candidate prior to on-site interviews and uploaded into the applicant tracking system (ATS).
• Initiating candidate background checks and partnering with HR team to begin on boarding process.

What You Need:

• High school or equivalent combination of education and experience GED. Minimum 1 year HR experience and some knowledge of applicable laws and policies.
• Proven experience supporting a team of managers in a fast-paced environment required.
• Excellent organizational skills and follow-through internally and externally in order to provide a positive candidate experience.
• Requires strong proficiency in Microsoft Office suite including, Word, PowerPoint, Excel, and Outlook.

Preferred Qualifications:

• Knowledge and experience of applicant tracking or recruiting information databases/systems (Taleo).
• Adept at working with teams in different office locations, and at promoting teamwork.

Working Conditions:

• Minimal travel required.
• Overtime may be required, depending upon business needs.
• Confident at quickly adapting to changing work environment and priorities.
• Comfortable working to tight deadlines.

What You Receive:

A Comprehensive Wealth + Health package. It’s our passion to empower people, and especially our employees, to add years to their lives and more life to their years. That means a healthy account balance and a healthy body to match. As you’ll come to discover, Wealth + Health is a central part of everything we do!

Wealth Benefits ; Competitive Pay, Bonus, and Benefits Package; Pension Plan, 401k Match, Employee Stock Purchase Plan, Tuition Reimbursement, Disability Insurance, Stock Purchase Plan, Employee

Discounts, Career Training & Development Opportunities, Certification Sponsorship.

Health and Work/Life Balance Benefits ; Be Well Company sponsored holistic wellness program which includes Wellness Coaching and reward dollars, Parental Leave, Adoption Assistance, Employee Assistance Program, College Coach Program, Back-up Care Program, Paid Time Off to Volunteer, Employee Matching Gifts Program, Employee Resource Groups, Inclusion and Diversity Programs, Employee Recognition Program.