Executive Assistant

Job Description

Postmates is on a mission to help people unlock the best of their cities -- and their lives, with a vast and reliable On-Demand “everything ” network that involves more than just delivering lunch! We’re the first and still the leading company in the on-demand space with a fleet of +100,000 Postmates, the largest network of merchants in the U.S. and a brand that has become a pop culture verb.

To help with our rapid growth, we are seeking a stellar Executive Assistant to support our SVP People and VP Talent at our San Francisco Headquarters!

KEY RESPONSIBILITIES

• Calendar & General Administrative support for our SVP People & VP Talent.
• Prioritizing the efficiency of the executive’s time and bandwidth; enforcing communication and meeting/agenda preparation standards.
• Ownership of all domestic and international travel preparations, including but not limited to; mapping full itineraries, obtaining visas or other documentation, air/ground transportation and lodgings.
• Liaise with other teams within the company and external parties to ensure efficient workflow and handling of internal requests and processes.
• Compile, organize and submit all receipts and expense reports.
• Tracking, filing and organized management of all documentation (contracts, NDAs, etc) through the correct internal channels.
• Reports to and collaborates closely with the Executive Operations Lead (Admin Manager).

• 3+ years of experience supporting VP, SVP and C-Suite Executives in a fast paced environment.
• Highly proficient with Google Calendar and all apps within G-Suite.
• A self-starter; must be comfortable with autonomy and/or a lack of direction, as well as speaking up when needed to make sound decisions.
• Outstanding communication, high EQ, attentive to detail, and strong organizational skills.
• A strong sense of humility, curiosity, and adaptability under pressure.
• Growth mindset, never settling for the status quo, constantly seeking improvement.
• High level of confidentiality, discernment, and judgment.
• Proven track record of strong follow through & ownership.
• A college degree is preferred, but not required.

• Competitive salary and generous stock option plan.
• Medical, dental and vision insurance and it’s 100% paid for by the company.
• Healthy on-site catered lunches & well outfitted snack pantry.
• Spacious 57,500 square foot office in San Francisco close to BART, MUNI & CalTrain.