Executive Assistant

Job Description

The Legal Professionals Europe (LPE) organisation focuses on connecting our customers’ businesses to the ever-changing legal and regulatory environment. It is one part of the Thomson Reuters global Legal Professionals business, which is now the largest part of Thomson Reuters. LPE provides critical research information, legal know-how, decision support tools, software and services to lawyers who practice in law firms, in government legal departments, the courts and elsewhere in the public sector across Europe. We are a growing business with responsibility for around 150 employees in the UK and approx. 280 in Spain and other European jurisdictions. Our revenues are in excess of $225m

Position Title: Executive Assistant to the Head of Legal Professionals Europe

Position Type: Maternity Cover (1 year fixed term contract)

Role Purpose:

The Executive Assistant will be responsible for supporting the Head of the Legal Professionals Europe business whose main role is to manage the LPE business and deliver an ambitious financial plan. The EA acts as the right hand person to the Head of LPE in her management of the business and interactions with customers and the legal market. The role will include administration of both day to day activities and business critical operations, on occasions dealing with highly sensitive and confidential information. The role will also involve working closely with her Executive Leadership Team (ELT) in Europe as well as the rest of the Legal Professionals Leadership team who are mainly based in the US plus related teams who are key partners to the success of the business (including Marketing, Product Management, Customer Service etc.).

Key Responsibilities:

• Extensive calendar management, including meeting coordination, both internally and with executives and assistants throughout Thomson Reuters / at other firms, and across time zones
• Administrative duties, such as arrangement of international and domestic travel, completing and submitting expense reports, processing new starters/leavers/contractors, filing, screening calls, taking messages and making catering arrangements for meetings
• Support the Head of LPE in preparations for internal and external meetings and presentations with logistics, research and materials.
• Manage meetings and calls for the LPE ELT including preparation of agendas, minutes and dashboards.
• Manage quarterly sales meetings for the LPE sales teams and townhall and roundtables for other groups
• Support the Head of LPE and the ELT with internal communication and engagement initiatives to ensure LPE strategy, business performance and priorities are understood across the relevant teams in Europe.
• Support the Head of LPE with customer and market engagement in collaboration with Marketing and Communications.
• Support the Head of LPE and the ELT with CSR and pro bono activities
• Liaise and network with Executive Assistants throughout the organisation, keeping up to date on company-wide matters
• Manage and create Purchase Orders using Thomson Reuters SAP system
• Maintain team distribution lists and internal collaboration websites
• Provide holiday or equivalent cover for other London-based Legal Executive Assistants as required
• Maintain the Head of LPE’s key contacts database

Required Skill and Experience:

• Proven experience as an EA supporting senior levels
• Project management experience
• Proven ability to prioritize and manage multiple projects simultaneously
• Basic understanding of financial expense reporting
• Advanced knowledge of Microsoft Office suite including: Outlook, PowerPoint, Excel and Word
• Ability to build relationships, influence and gain resource from across the organisation
• Proven ability to work with sensitive and confidential materials.

Personal Qualities:

• Methodical and strong organisational skills
• Ability to build strong relationships and collaborate with others across a matrix environment
• Takes initiative and proactive in highlighting potential issues / conflicts
• Excellent interpersonal skills
• Ability to work with strong personalities
• Collaborative and flexible

At Thomson Reuters, we believe what we do matters. We are passionate about our work, inspired by the impact it has on our business and our customers. As a team, we believe in winning as one - collaborating to reach shared goals, and developing through challenging and meaningful experiences. With more than 25,000 employees in more than 100 countries, we work flexibly across boundaries and realize innovations that help shape industries around the world. Making this happen is a dynamic, evolving process, and we count on each employee to be a catalyst in driving our performance - and their own.

As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.

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To learn more about what we offer, please visit thomsonreuters.com/careers .
More information about Thomson Reuters can be found on thomsonreuters.com .