Executive Assistant

Job Description

At Carta, we’re building the future of equity and ownership. We’ve changed how companies, investors, and employees manage equity. Now, we’re transforming how capital markets operate. Our goal is to create more owners and increase transparency and liquidity for shareholders. More than 800,000 investors, law firms, and employees use our platform, and we manage over $575B in equity. Carta is looking for an experienced Executive Assistant to be the right hand to two of our executives - Head of Legal & Compliance and Head of Operations. You’ll be responsible for creating the most possible leverage for each of them on a day-to-day basis. It will be imperative that this individual anticipate and solve problems to support both executives in a fast-paced, ever-changing environment.

The role:

• Managing, organizing, and ultimately being the gatekeeper to very complex and demanding calendars. Ability to anticipate and resolve conflicting priorities.
• Keeping your exec on time from meeting to meeting, as well as be able to pull him/her as needed for specific ad-hoc requests that arise in the moment (day of).
• Fielding internal and external scheduling requests with the ability to recognize competing priorities and schedule accordingly.
• Frequently work and collaborate with the EA to the CEO and the greater executive support team.
• Plan and coordinate travel and proactively adjust (e.g., track flight status and modify based on changes) - air & ground transportation, hotel reservations, and itineraries.
• Plan and coordinate internal off-sites and team meetings/events.
• Help your execs to ensure the right people are in the meetings - requires that you understand the mechanics of how our business units at Carta operate - know who is responsible for what, which teams are in which office, who our execs and senior managers are.
• Be an advisor to your execs on how to organize the use of his/her time.
• Occasionally travel to remote offices with your execs.
• Very occasionally be available for off-hours in the earlier AM/later PM for support surrounding travel, board meetings, special projects.
• Develop strong relationships both internally with other execs and peers, as well as externally with clients, board members.
• Working on special projects, presentations, and metrics for meetings and events.
• Be a proxy for your execs & their orgs (e.g., expense report submissions, approvals of direct report submissions, PTO submission and approvals)

About you:

• Able to accomplish tasks with a fair amount of autonomy.
• Maintains absolute confidentiality around all company information.
• Proactive and a self-starter in identifying needs, conflicts, projects - along with the ability to make well thought out decisions in executing resolutions to them.
• Reliable and responsive in all matters and requests.
• Extremely organized with a strong sense of attention to detail.
• Takes action versus analyzing in decision making, but never afraid to ask for help or clarification.
• Excellent communications skills - clear & concise.
• Utilizes applications such as GSuite (docs, sheets, calendar), Zoom (video conferencing), Slack, TripActions, Expensify, Apple Keynote, Microsoft Office (Word, Excel).
• Adaptable and flexible for a fast paced and changing environment.
• 3 - 5 years of experience in a similar role a must; 5+ preferred.
• Possesses a basic understanding of accounting/finance also a strong plus.

Carta is a Series E company and is backed by top-tier VCs like Andreessen Horowitz, Lightspeed Venture Partners, Meritech Capital, and more. We are an equal opportunity employer. As a company, we value fairness, helpfulness, transparency, leadership and build our teams around these values. Check out our careers page to get to know us better as you think about your next step at Carta. Apply for this job