Office Manager

Job Description

Job Title: Office Manager - Paris – English & French speaking- Please submit you application in English

Zuora provides the leading cloud-based subscription management platform that functions as a system of record for subscription businesses across all industries. Powering the Subscription Economy®, the Zuora platform was architected specifically for dynamic, recurring subscription business models and acts as an intelligent subscription management hub that automates and orchestrates the entire subscription order-to-cash process, including billing and revenue recognition. Zuora serves more than 900 companies around the world, including Box, Komatsu, Rogers, Schneider Electric, Xplornet and Zendesk. Headquartered in Silicon Valley, Zuora also operates offices in Atlanta, Boston, Denver, San Francisco, London, Paris, Beijing, Sydney, Chennai and Tokyo. To learn more about the Zuora platform, please visit www.zuora.com .

As the Office Coordinator, you are essential to the operation of a friendly customer-focused professional office. You maintain the office environment and perform a wide variety of tasks to make sure the team of approximately 40 people and growing is happy and has what they need to be successful in their roles.

Essential Duties and Responsibilities

Office Coordinator:

• Working with limited supervision to manage and support a growing office
• Assist and supervise with executing facility improvement projects and office moves, furniture modifications and setups
• Assist with employee desk moves and maintenance; keep record of employee seating
• Communicate with building management for any facilities needs
• Greet and direct visitors in a professional, friendly, and hospitable manner
• Take pride in the appearance of the office and make it friendly for our employees and guests
• Maintain adequately stocked kitchens and office supplies, restock paper and copy machine products, and general upkeep of office equipment
• Weekly snack ordering and daily replenishment of snacks in the kitchen
• Order meals and treats for the office when required
• Ensure conference rooms are clean and presentable
• Manage shipping and receiving for the office and retrieve, sort and distribute incoming mail
• Be a key part of company culture by helping to organize or support internal & external events
• Respond to building emergencies and be a member of the emergency response team
• Partner with EMEA Facilities Manager and London Office Coordinator to create consistency across our European offices (currently we have offices in London, Paris, Stockholm, Munich, and Milan)
• Help ensure the smooth running of all our smaller European offices, including ordering snacks, remotely planning office events and assisting with special projects as required. May require minimal travel on occasion.
• Ability to work overtime for special projects as needed, including some weekends

Qualifications/Requirements:

• Strong interpersonal skills, supported by excellent written and oral communication. Demonstrated ability to interact effectively with a wide variety of people and levels of management
• Ability to work with minimal supervision as Line Manager will be based in London
• Must be customer service oriented
• Extremely organized
• Demonstrated ability to work and multi-task effectively in a fast-paced, dynamic office environment
• Ability to work independently and to define and solve problems, set priorities, and propose solutions effectively with minimal direction or guidance
• Able to prioritize workload and work under pressure with a high level of proficiency and initiative
• Knowledge of MS Office (Word, Excel, Chrome, Outlook) and G Suite Apps
• Ability to learn new software programs; familiarity with Zoom (or other VC systems) preferred
• Willingness to learn, be flexible, and play an essential role in an exciting and growing company
• Flexible, "do what it takes" attitude
• Fluent in both English and French required. Other languages are a bonus!
• Three years related experience