IBC Executive Assistant - Istanbul

Job Description

Executive Assistant -Based in Istanbul, Turkey

J.P. Morgan is a leading global financial services firm with assets of $2.0 trillion and operations in more than 100 countries. The firm provides a broad range of financial services customised to meet the needs of their clients, utilising one of the most comprehensive global product platforms available. The firm has demonstrated its leadership in the market throughout economic instability, taking a long-term approach to client solutions. The firm's actions have always reflected a commitment to do the right for today and tomorrow. Information about the firm is available at www.jpmorganchase.com

J.P. Morgan provides to its clients a full range of commercial banking services. These services are provided to Banks, Non-bank Financial Institutions and Corporations. These services range from traditional corporate bank lending, capital markets sales to treasury and cash management services. These commercial banking services are delivered through the Investment Bank, Global Corporate Bank and Treasury & Securities Services businesses of J.P. Morgan.

J.P. Morgan has been conducting business in Middle East, North Africa and Turkey (MENAT) for several decades. In recent years J.P. Morgan has been expanding the geographic coverage of the commercial banking capabilities in MENAT and today, we have 7 offices in the region and more than 200 professionals, including 50 dedicated Investment and Private Bankers, supporting clients locally..

JPMorgan presence has been in Turkey since 1890, when we participated in several loans to the Turkish government and invested in industrial developments. Based in Istanbul, we offer services and products across investment banking, treasury services and investor services, all part of our corporate and investment bank business.

This is an exciting role to join as an Executive assistant working with the Corporate and Investment Bank in JPMorgan Turkey. You will predominantly perform diverse secretarial duties requiring confidentiality, a strong work ethic and common sense approach. Support requirements will vary from day to day dependent on the business covered and all applicants should have a solid PA background and skill set with a strong degree of flexibility given the demanding nature of this role.

• Advanced, proactive diary management, facilitating swift set-up of client meetings
• Complex, high volume email management (where applicable)
• Shared phone coverage for a busy group, involving significant interaction with clients and senior members of the firm.
• Meeting, conference calls, telepresence set up - internally and externally
• Finalise complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics following a Corporate Policy. Manage a multitude of frequent changes at short notice and prepare travel itineraries
• Management of expense processing through Concur, reimbursement, personal amounts owing and account reconciliations
• System functionality expert - utilise internal systems, complete accurate data entry into internal management information systems and responsible for accurate collation of information to senior management.
• Become integral part of business, understand group priorities and bankers expectation
• General administration duties (Room bookings, filing, photocopying, faxing, binding)
• Partnership with assistants across the CIB group to provide coverage for absence where necessary.

• Assisting with various business support management related projects (Follow up and maintain SCO driver schedule and leaves, overtime).
• Maintaining familiarity with all policy and technology updates.
• Making yourself available to your peers to assist with overflow, special projects and day-to-day tasks.
• Keep contacts and client lists current

Background:

These points have been carefully considered as being essential for the role. Your background must accurately reflect all of these for your application to be considered

• Strong time management, good prioritization, team player.
• Tact and good judgment in confidential situations and the ability to interact with senior management.
• Able to work with minimal supervision, works well individually and in teams, shares information, and supports colleagues.
• Proven ability to juggle multiple tasks, strong memory, and quick mind and work style and ability to focus and conduct business with minimal errors/misses.
• Knowledge of general office procedures (e.g., filing, correspondence, arranging meetings).
• Strong PC skills, proficient in all Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Concur.
• Enthusiastic, self-motivated, effective under pressure, and flexible.
• Solid organizational and time management skills.
• Knowledge of Spreadsheet Tools and Data Management Tools.
• Understanding of global organizational structure.
• Knowledge of Compliance protocols.

• Strong Excel skills
• Experience in working in a Banking or Financial services environment
• English, Turkish JPMorgan offers an exceptional benefits program and a highly competitive compensation package. JPMorgan is an Equal Opportunity Employer.

J.P. Morgan’s Corporate & Investment Bank is a global leader across banking, markets and investor services. The world’s most important corporations, governments and institutions entrust us with their business in more than 100 countries. With $18 trillion of assets under custody and $393 billion in deposits, the Corporate & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world. Further information about J.P. Morgan is available at www.jpmorgan.com .

“JPMorgan Chase & Co. offers an exceptional benefits program and a highly competitive compensation package. JPMorgan Chase & Co. is an Equal Opportunity Employer and a member of the UK Government’s Disability Confident Scheme.”

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