Executive Administrative Assistant

Job Description

Join a team that is changing millions of lives.

Transforming smiles. Transforming lives. Transforming an industry.

At Align Technology, we believe a great smile can transform a person’s life, so we create technology that gives people the confidence to take on whatever’s next. We revolutionized the orthodontic industry with the introduction of the Invisalign system, and we have never lost sight of that spirit of innovation. Our teams are constantly pushing the boundaries of what’s possible.

Ready to join us?

About this opportunity

We have an opening for an Executive Administrative Assistant supporting the Vice President and General Manager for Canada and ensuring that the entire organization runs smoothly. The successful candidate is highly self-motivated, a true team-leader, professional, and capable of independently managing and prioritizing tasks in a fast-paced corporate environment.

This person will manage logistical coordination, organization and implementation of processes both internal and customer facing related to the Canadian Commercial organization. This is a roll up the sleeves position in a fast-paced start-up like environment and has both executive administrative and office coordinator duties. We are a small but mighty team and this role will interact with the entire team. As such, the individual should be a strong communicator, creative, possess initiative, be curious, highly organized, and love to work in a busy, somewhat unpredictable environment.

In this role, you will...

• Plan, execute, and attend internal and customer meetings on and off-site
• Provide administrative support for the Canadian leadership team; ensure fulfilment of objectives and deadlines assigned to team
• Performs diversified administrative duties, including but not limited to calendar management, travel arrangements, and expense reporting. Liaise with US, Americas and Global Executive Assistants.
• Create presentations ready for executive delivery using understanding of business to compile information provide by cross functional team
• Manage the day-to-day office operations
• Participate in proactive team efforts to achieve departmental and company goals
• Makes recommendations for new policies and procedures.
• Perform other projects and duties as required

In this role, you’ll need ...

• Excellent communication and influence skills with the ability to communicate effectively and credibly both verbally and in writing with audiences at all management levels
• Expert with Microsoft Outlook, PowerPoint, Word, and Excel
• Project management experience preferred
• Team player with excellent interpersonal and collaboration skills
• Excellent customer service skills and willing to go above and beyond to meet the customers’ needs
• Self-motivated and self-directed with the ability to work individually and in project teams
• Ability to work effectively cross functionally with team members and customers
• Is a self-starter and continuous learner
• Education or Experience
• Bachelor’s degree or equivalent experience
• Minimum 6 years of related work experience required

Sound like a good fit?

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About Align

Invisalign clear aligners, iTero Intraoral scanners, and OrthoCAD digital services that help dental professionals achieve the clinical results they expect and deliver effective, cutting-edge dental options to their patients.