IT Executive Assistant & Internal Event Coordinator

Job Description

Job Description

This position is available in Ubisoft's Information Systems Department in Montreal, and more specifically within the management team.

Your role has two sides: on one hand, an assistance and support role for the Deputy CIO and the VP Infrastructure & Operations; on the other hand, a role as organiser of local and global events and as facilitator within the IT Department.

Responsibilities :
As such, your missions will be as follows:

Assistant to the Director :

• Manage the agenda and contacts of the Vice-Presidents and facilitate the organization of certain meetings;
• Organize the travel of the Vice-Presidents;
• Prepare the agendas for committee, board and other meetings, and arrange for these meetings, catering and guest hospitality;

Internal events coordinator:

• Participate in the logistics and organization of seminars, summits and internal conferences of the various IT teams;
• Communicate with the teams concerned before and after events;
• Organize high value-added events for IT employees (parties, game launches, meetings, conferences, e-sport tournaments, table football and others);
• To be the communication relay of the studios for internal events related to the releases of our games;
• To bring up ideas for improving the working environment of IT employees;
• To be a force of proposal on all actions of meetings or internal events that can improve the atmosphere and cohesion of the various teams of the IT Department

Qualifications

Formation :

• High School Diploma, College or Professional required;
• Certificate or Bachelor's degree in Public Administration, Commerce, Political Science, Communication, Event Management or in a related discipline (asset)

Relevant experience:

• Between 6 months and 2 years of experience in project coordination or management, including events
• Experience in an international company

Skills :

For this position, we will be particularly sensitive to:

• Ability to work independently; to be comfortable with remote management and working in a multicultural and international environment;
• Rigour and organizational skills that allow you to work on different projects in parallel and prioritize them;
• Enthusiasm for events and relationships with different types of interlocutors;
• Ability to work as a team in a constructive and proactive manner;
• Focused on service, confidentiality and diplomacy;
• Dynamism and resourcefulness: appreciate taking initiatives and proposing new ideas;
• Excellent written and oral communication skills; fluent English is mandatory.

Knowledge:

• Good knowledge of the Office suite (Outlook, PowerPoint, Excel);
• Excellent knowledge and interest in communication and collaboration tools.

Additional Information

At Ubisoft, you have the opportunity to collaborate and grow with passionate and pioneering teams in their field, all over the world.

You will progress in a caring and inspiring environment in which you will push the boundaries of imagination and technology to create the worlds that will excite our players.

Information will be kept confidential according to EEO guidelines.

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