Front Desk Coordinator

Job Description

Front Desk Coordinator

Every company has a mission. At Accruent, ours is to make sure you are ready to deliver on yours. 10,000+ customers around the globe depend on Accruent to lead their physical resources and gain the transparency to execute their mission. We’re mission ready. Are you?

Why you want to work for our Facilities team:

The Facilities team treats Accruents employees as their own personal clients to ensure their experience is world class. They truly interact with every single employee and work alongside HR and IT with a goal to retain the best talent. There is a focus on autonomy as most of the team works in satellite offices but they also collaborate to execute common goals across departments. Spaces are important to encourage peak performance and productivity by employees; the Facilities Team is laser focused on just that.

The first person guests meet when they visit our office, the Front Desk Coordinator, is the face of Accruent. As the first person guests meet when they visit our office, the Front Desk Coordinator is the face of Accruent. The Front Desk Coordinator should be friendly, welcoming, engaging, and pleasant, and will be responsible for answering the main phone line, coordinating building management requests, planning office events, and keeping the office running smoothly.

This position reports directly to the Manager, Facilities & Office and will be located in Accruent’s office in Denver, Colorado.

How you'll make a difference:

• Answer multi-line phone, take messages, transfer calls
• Greet guests at the front desk
• General office upkeep and processing building management requests and updates
• Accept, sign for, and distribute packages and mail
• Generate informative mass email communications to all employees regarding events, meetings, etc.
• Outlook Calendar scheduling assistance (conference calls, meetings, etc.) across multiple time zones
• Order business cards, name plates and employee requested ergonomic furniture
• Manage access badges and parking for employees in all locations
• Facilities coordination with employees through a ticket request system
• Follow co-dept. processes with New Hires, Termination and Job changes
• Maintain financial records and communicate with accounts payable to maintain dept. budget
• Assist with HR requests in satellite office locations
• Assist in planning employee engagement activities and office events

What you bring to the table:

• Professional and friendly while adhering to company policies
• High attention to detail, follow-up, and organizational skills
• Ability to treat sensitive/confidential information with appropriate discretion
• Strong sense of urgency, adaptability, flexibility and resourcefulness
• The ability to function professionally under pressure while managing multiple concurrent projects and deadlines
• Proven competencies in software applications and programs, particularly Microsoft Office including Excel, Word, Power Point, and Outlook, and excellent word processing and file management skills
• Good working knowledge of office equipment and procedures including computers, photocopiers, printers, fax machines, mailing equipment, telephone systems, filing systems, etc.
• Must possess personal tact, discretion and good judgment and display exceptional interpersonal, written and verbal communication skills
• Be a team player who is willing to step in when needed and support others, has flexibility to work longer hours during busy times (both before and after regular business hours), and can coordinate lunch/vacation times with support staff to ensure coverage of front office and executives
• Bachelor’s degree or equivalent experience preferred

At this time, visa sponsorship is not available.

We believe everyone can bring something incredible to the table with each of our unique experiences and personal skillset. We encourage you to apply for roles that interest you, even if you don’t believe you have the exact experience we’re looking for, or your background doesn’t match the job description perfectly. If you are courageous, adaptable, and love being part of an extraordinary team, we want to hear from you!

ABOUT ACCRUENT

Accruent is a global software company that helps organizations achieve superior performance by transforming how they manage their physical resources. Its innovative, industry-leading cloud-based software and services enable organizations to optimize all stages of real estate, facilities and asset management, from capital planning through to IoT-based monitoring and control. With a proven track record across two decades, Accruent has created the only integrated SaaS-based framework and reporting platform for full lifecycle physical resource management. More than 10,000 global customers depend on Accruent solutions to drive out hidden costs, extend asset lifecycles, protect their brands, ensure compliance and deliver on the missions of their organization. Headquartered in Austin, Texas, Accruent serves a wide range of industries in 150 countries around the world.For more information, visit www.accruent.com .

Accruent is an Equal Opportunity, Affirmative Action employer. Women, minorities, veterans, and individuals with disabilities are encouraged to apply.

All offers of employment are made contingent upon the successful completion of a background check. A background check may include: verification of education, past employment, criminal background reports, motor vehicle driving records, reference checks, civil suit records, drug test and/or investigations into incidents involving theft, fraud, harassment and workplace violence. The company is the sole determinant of a successful background check.