Administration Specialist (Temp to Hire)

Job Description

Zoom is growing at an explosive pace by every measure - revenues, people, innovation, and customers. Led by Eric S. Yuan, the #1 ranked CEO on Glassdoor, our unique culture makes Zoom an awesome place to work. We are expanding teams across the organization. If you are motivated by delivering happiness, come join us at Zoom! We are looking for a full time Administration Specialist who will represent a positive presence and be our Ambassador of goodness representing our Happiness brand to the fullest. This role will be reporting to our Sr. Executive Assistant.

Responsibilities:

• Provide administrative support for the CIO
• Assist and coordinate meal programs (snacks, coffee and weekly lunches)
• Align office budget to mirror our HQ office
• Perform accounting activities such as expense reports and purchase orders
• Order kitchen supplies and stay up to date with inventory
• Coordinate office on-site meetings and demos for our sales team
• Perform special projects and tasks upon request (holiday party, end of month birthday treats and culture celebrations)
• Manage customer appreciation and employee celebrations program
• Coordinate office internal communications (quarterly newsletter, email updates and calendar invites)
• Provide concierge services and manage guest check-in
• Receive, distribute, and ship in-office and outbound packages and mail
• Back up phone support

Requirements:

• 5 + Years’ experience in office management or administrative support
• Experience with Google Apps and Outlook Experience with FedEx.com and FedEx Freight
• Customer Service experience
• Friendly, outgoing, optimistic and strong team player skills are a must
• MS Office
• Strong organizational skills
• Ability to assess priorities with sense of urgency
• Proven ability to complete tasks
• Bachelor’s degree preferred

Check us out with a free download: zoom.us/download Zoom Video Communications is an equal opportunity employer and evaluates applicants regardless of an individual’s age, race, color, gender, religion, national origin, sexual orientation, disability or veteran status. Our combined differences are what make us Zoom! Apply for this job