Executive Office - Firmwide Strategy - Administrative Assistant

Job Description

MORE ABOUT THIS JOB

EXECUTIVE OFFICE

The Executive Office plays an integral role in setting and advancing Goldman Sachs’ strategy and in supporting and enhancing the firm’s distinctive culture. Our goal is to provide our people, clients, shareholders and the broader public with information about the breadth of our global efforts, highlight our focus on delivering sustainable, long-term returns for our shareholders and demonstrate our commitment to making an impact on the communities where we live and work and on society more broadly.

RESPONSIBILITIES AND QUALIFICATIONS

OUR IMPACT

The influential Firmwide Strategy Group reports to the firm’s Chief Strategy Officer and works with the Executive Office and senior divisional and business unit management to set and execute key strategic priorities for the firm. The group reports to the firm’s Chief Strategy Officer, who is an ex-officio member of Management Committee. The group develops, evaluates, and executes plans for new businesses and growth initiatives and leads strategic transactions, including joint ventures, acquisitions, and dispositions, on behalf of the firm.

YOUR IMPACT

The Firmwide Strategy Group is seeking to add a highly motivated Administrative Assistant. This role is to support approximately one Managing Director and provide back-up support to the broader team as needed. Previous experience in supporting senior executives and managing complex calendars is preferred as well as the ability to work well under pressure in a busy and dynamic environment.

RESPONSIBILITIES:

• Provides administrative support in a complex team environment
• Coordinates complex, senior-level internal/ external meetings and conference calls.
• Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
• Supports internal and external managers or clients.
• Responds and follows up on client requests.
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
• Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
• Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
• Maintains understanding of firm policies and handles certain issues independently.
• Manages monthly invoices and arranges for payment.
• On-boards new hires, processes new employees, transfers, termination, etc.
• Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.
• Orders supplies and keeps inventory well-stocked.

QUALIFICATIONS:

• Requires excellent interpersonal and communication skills.
• High attention to detail.
• Ability to maintain high standards despite pressing deadlines.
• Ability to solve problems quickly and efficiently.
• Strong knowledge of general business, corporate and government cultures.
• Ability to handle highly sensitive, confidential and non-routine information.
• Self-starter with excellent anticipation skills; problem solving; follow up.
• Demonstrated dependability and sense of urgency about getting results.
• Demonstrates high degree of integrity and confidentiality.
• Strong organizational skills.
• Comfortable working with people at all organizational levels.
• Comfortable working in a sometimes hectic, high pressure environment.
• Ability to display a consistent, professional degree of communication
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
• Must be able to prioritize a variety of time-sensitive tasks.
• Must have excellent judgment; independent thinker and resourceful.
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
• Team player with a positive attitude.
• Highest degree of integrity, professionalism, diplomacy and discretion required.
• Prefer 5+ years of experience.
• HS and/or AA required, BA or BS preferred

ABOUT GOLDMAN SACHS

The Goldman Sachs Group, Inc. is a leading global investment banking, securities and investment management firm that provides a wide range of financial services to a substantial and diversified client base that includes corporations, financial institutions, governments and individuals. Founded in 1869, the firm is headquartered in New York and maintains offices in all major financial centers around the world.© The Goldman Sachs Group, Inc., 2019. All rights reserved Goldman Sachs is an equal employment/affirmative action employer Female/Minority/Disability/Vet.