Bid & Project Support Officer

Job Description

Thales people architect solutions that support 85 million mainline and suburban passenger journeys, worldwide, every day. Our Rail Signalling and Communication systems are used on metro lines across major cities, and 72,000 kms of route, 52,000 trains per day in 16 countries are controlled by our Traffic Management Systems. Together We deployed the first-ever nationwide ticketing system which processes over 50 million ticketing transactions in 100 cities daily.

Together we offer fantastic opportunities for committed employees to learn and develop their career with us. At Thales UK, we research, develop, and supply technology and services that impact the lives of millions of people each day to make life better, and keep us safer. We innovate across five major industries; Aerospace, Defence, Ground Transportation, Security and Space. Your health and well-being matters to us and that’s why we offer you the flexibility to do what’s important to you; whether that’s part time hours, job sharing, home working, or the ability to flex your start and finish times. Where possible, we support a working pattern that suits your lifestyle and helps you reach your ambitions.

Bid & Project Support Officer

Location: London – Endeavour Square

This is an exciting opportunity to join our Thales’ Ground Transportation Systems (GTS) business unit as a Bid & Project Support Officer based in London, Endeavour Square. In this exciting and varied role you will be undertaking project management activities in support of the Project Management Team for a specific project to ensure its delivered successfully. It requires professional project management capabilities to be applied, giving rigour to change control, commercial awareness and stakeholder management under the direction of more senior Project Management. The role provides a comprehensive and effective support service to bid and project management teams and helps to ensure that all aspects of project governance are in place.

Key responsibilities and tasks:

• Provide practical support to the production of dashboards, reports and data in advance of reviews.
• Ensure the accuracy of bid / project data and provide summarised information for consideration and analysis.
• Facilitate the effective and efficient operation of bid / project-specific meetings (for example; arranging meetings, preparation/collation of the relevant presentation material, coordinating input from attendees and producing information packs, the production and distribution of agendas, minutes, action registers)
• Coordinate and assist in the progress of documentation and configurable items, ensuring all stages of the process have been adhered to.
• Manage, track and check documentation through the life-cycle, inputting data and information into the reporting cycle, as well as providing document management guidance and support to stakeholders.
• Provide practical support to the design and implementation of a document management system and product register.
• The role will also involve occasional ad-hoc duties that are not listed above but are necessary to respond to the needs of the business. These ad-hoc duties will be consistent with the nature of a Bid and Project Support position within Thales.

Skills, Experience and Qualifications:

• Proficient in Microsoft Office applications, such as Word, Excel, Outlook, PowerPoint and Visio
• Accuracy of reporting and the ability to present data in a clear, summarised fashion at a level appropriate to the needs of the particular task
• A positive attitude combined with excellent interpersonal skills
• Attention to detail
• Awareness of bid and project management phases and life-cycles
• Business and commercial awareness
• Good communication skills at all levels
• The ability to manage conflicting deadlines and priorities
• The ability to be flexible and provide a helpful, positive approach to the requirements of the role.
• Experience of providing practical support to bid / project management teams in a Project Management Office context for a multi-departmental, matrix-style organisation.
• This experience should lead to a demonstrable knowledge of the typical support requirements of a Project Management Office service (for example; project control, risk management, planning, earned value management, project reviews, stakeholder management).
• Educated to a minimum of A level standard in subjects with clear relevance to the project support requirements.

To play a key role in driving the success of a worldwide organisation and to join a talented team click the apply button now.

In line with Thales' Baseline Security requirements, candidates will be asked to provide evidence of identity, eligibility to work in the UK and employment and/or education history for up to three years. Some vacancies may require full Security Clearance which can require further evidence to be provided. For further details of the evidence required to apply for Baseline and Security Clearance please refer to the Defence Business Services National Security Vetting (DBS NSV) Agency.

At Thales we provide CAREERS and not only jobs. With Thales employing 65,000 employees in 56 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working. Great journeys start here, apply now!