Executive Assistant

Job Description

•  Coordinate travel arrangements, including domestic and international, and complete expense reports
•  Manage calendars, including scheduling meetings with internal and external clients
• Organize documents and coordinate document production
• Conduct various document searches and factual research
• Prepare materials for case preparation
• Conduct research and resolve routine legal questions under direction of an attorney
• Prepare agreements, documents related to litigation and non-litigation matters
• Collect documents / information and respond to subpoenas
•  Generate charts, tables, reports, correspondence and other materials with speed and accuracy
•  Process outside counsel and other billing invoices for payment.
•  Answer telephones, handle copies, filing and mailings
•  Provide backup administrative support to other attorneys and staff within the Office of General Counsel
•  Maintain library of labor and employment law materials
•  Establish detailed knowledge of the Office of General Counsel Leadership Team members, locations, assigned positions; develop and maintain excellent working relationships and communication channels with other professional staff and executive assistants

• High School diploma or equivalent, but college education is preferred, plus at least six years of applicable experience
• Experience conducting research, including ability to use Bloomberg and similar resources
• Excellent Microsoft Office Skills, especially Word and Power Point
• Ability to prioritize the demands of three senior attorneys with various practices
• Ability to maintain a high degree of discretion and confidentiality
• Internet proficiency and ability to learn and use internal and external tools
• Ability to work with legal matter management and analytics systems such as Serengeti

• Excellent communication skills
• Ability to work independently and be a “self-starter”

• Ability to stay organized and to manage multiple high priorities; strong attention to detail
• Exceptional interpersonal skills
• Highly professional decorum, and positive attitude; willingness to learn and be innovative
• Ability to manage and prioritize large quantities of information