Regional Facilities Manager

Job Description

We are Wayfair; we deliver a best-in-class customer experience in the furniture and home space because of people like you, who are driven, determined, collaborative, and thrive in a fast-paced environment. In order to maintain our high level of delivery standards and meet our customer’s needs, the Wayfair Distribution team plays a key role in improving customer satisfaction and driving repeat business. We’ve been busy building a best-in-class logistics network that allows us to delight customers by speeding up deliveries, adding services, and reducing damage using our own physical, asset-based warehouses. We are looking for talented hard-working individuals to join our growing team – your professional home awaits you at Wayfair!

What You'll Do

• Receives, validates, and prioritizes WDN facilities requests.
• Meets with customer(s) to define initial project requirements and criticality of project.
• Determines feasibility and constructability of proposed project. Logs facilities requests into work management system to track and prioritize projects at all sites within assigned region.
• evelops preliminary work package which includes scope of work, AutoCAD layout, proposed schedule, specifications, and preliminary cost estimate. Initiates request for proposal (RFP) process by engaging multiple vendors andor contractors to provide competitive bids. Evaluates contractor proposals for fair and reasonable cost.
• Leads contractor selection, contract award, and contract change negotiations.
• Initiates internal governance approval process to ensure Facilities, Operations, and Customer are aligned on project benefit to Wayfair, anticipated costs, and schedule.
• Obtains I-9 from vendor(s) and creates purchase order (PO) for contract value.
• Monitors project costs, work completed, and invoices to ensure accuracy. Leads project kick-off meeting with customer, stakeholders, vendors, contractors, and or engineering firm
• Serves as the single point of contract for the customer and vendors contractors throughout the project lifecycle. Monitors and coordinates implementation activities such as relocations, tenant improvements, pallet racking, utility shutdowns, asset acquisition, and sitewarehouse maintenance contracts.
• Coordinates with support functions such as WDN operations, real estate, property management, security, and IT. Ensures project implementation meets established quality, cost, schedule targets, and regulatory requirements. Ensures comprehensive closeout and retention of project contract files to provide an audit trail for internal audit, real estate, accounting, legal, and facilities.
• Ensures comprehensive closeout and retention of project contract files to provide an audit trail for internal audit, real estate, accounting, legal, and facilities. Update of appropriate documents, forms, permits, work management systems, and as-built drawings. Creates short-term facilities plans (Office Warehouse) and tracks use and occupancy of our facilities. Leads regional site facilities studies for the purpose of assisting the business decision-making process. Partners with local safety manager to ensure facilities are compliant with local, state, federal safety guidelines.
• Ensures facilities projects are completed safely and proper PPE is utilized.

What You'll Need

• Bachelors degree in facilities management, construction management, architecture, or engineering preferred.
• 2+ Years experience managing multiple small-medium facilities and/or construction projects.
• 2+ Years experience with AutoCAD & Microsoft Project.
• Strong organization and communication skills.
• Detail oriented with strong ability to multi-task.
• Ability to travel up to 75%.