Payroll Program Manager 2

Job Description

Overview

The Payroll Program Manager 2 is responsible for timely and accurately paying our employees. Responsibilities include, but are not limited to: updating the time-keeping system, including time off and hours worked information for employee population; posting and coding of wages; processing new hires, separations, and employee change requests in payroll system; ensuring accurate and timely payroll processing to reflect all employee additions, changes, and separations; and assisting senior payroll personnel with payroll tax compliance.

Responsibilities

• Serve as a point of contact for leaders and employees for time and attendance and payroll; use knowledge of best practices to provide resolution and follow-up to payroll inquiries; assist other payroll personnel with complex issues
• Process new hires, employee changes, and separations in HCM system; identify and resolve conflicting and/or erroneous information
• Facilitate and lead payroll processing for US paid employees (bi-weekly) and Canadian paid employees (semi-monthly) to ensure adds, changes, and separations are accurately reflected
• Ensure accurate pay calculations for all employees, including special situations such as new, promoted, transferred or terminated employees
• Administer any irregular payments such as incentives, bonuses, commissions, disability or other company benefits; administer garnishments and serve as primary contact with agencies and law firms
• Administer payroll aspects of disability and/or other company benefit programs; educate benefit personnel on the payroll system functionality to ensure accurate deductions and IRS pre-tax goals
• Ensures integrity and accuracy of payroll data and compliance with all government requirements
• Obtains and tracks state and local registrations for withholding and unemployment; works directly with vendors and provides guidance and information
• Completes state and local registration applications as required; ensures that new local tax ID numbers are obtained and provided to third party payment/wage & tax services provider
• Assist with the review and performance evaluation of technologies; including but not limited to new HCM modules, new releases, new integrations, and new systems
• Responsible for payroll tax administration, including but not limited to audting and ensuring accuracy of quarterly and annual filings

Qualifications

• Bachelor's Degree or an equivalent combination of education and experience sufficient to successfully perform the principal duties of the job
• Experience in payroll administration
• Payroll tax experience
• Microsoft Windows and Office proficient
• Successful completion of courses or seminars related to payroll administration
• Self-motivated with the ability to manage projects to completion independently
• Highly organized and experienced at multi-tasking
• Ability to work in a flexible, fast-paced environment
• Good oral and written communications skills that demonstrate a professional demeanor and the ability to interact with others with discretion and tact
• Demonstrated ability to handle sensitive information with discretion and tact
• Detail oriented; regularly verifies all work thoroughly and efficiently to ensure accuracy
• Driven to learn and stay current professionally
• Anticipates and prepares for future events and outcomes; regularly examines issues and plans with a long term perspective
• Up to 5% travel time required